Graduation & Ceremonies Coordinator

Texas Southern University; Houston (TX); On-site; USD 45,000 - 58,000; Full time

Job summary

Texas Southern University is seeking a Graduation Coordinator to support the Office of the Registrar. You will manage graduation processing, degree evaluation, and DegreeWorks administration, ensuring accurate degree conferrals and timely communications with graduates.

The role requires a Bachelor's degree with experience in higher education, Banner, and DegreeWorks. Strong attention to detail and customer service are essential; the position is full-time in a campus office environment.

Qualifications

• Bachelor’s degree (B.A. or B.S.) or higher.
• Two (2) years directly related job experience in higher education.
• Previous experience in the Registrar’s office is preferred.
• 3 years of experience with Banner student information system preferred.
• Experience with catalog software and DegreeWorks programming preferred.

Responsibilities

• Creates and maintains list of eligible students for graduation. Prepares and disseminates all information related to graduation.
• Verifies and provides letters for potential employers for students who are expected to meet degree requirements for the current semester.
• Responsible for commencement ceremony preparation, including preparing and proofing list of graduates for commencement program, ordering signs, ticketing, preparing diploma covers, providing lists to all faculty and assigning rooms for graduates.
• Responsible for clearing students, checking grades, posting degrees and academic distinction each semester to the Banner system. Prepares and distributes Final Graduation and Ranking Lists.
• Utilizes scanning database to scan and index graduation documentation.
• Responds to requests for information such as number of university graduates and degrees earned.
• Oversees printing of diplomas. Verifies, processes, proofs, and mails all diplomas, including duplicate requests.
• Completes application for Be on Time Loans and Tuition Rebates.
• Responsible for degree evaluation and DegreeWorks planning system ensuring accuracy of programs and scribing.
• Communicates with curriculum coordinator to ensure changes are incorporated into DegreeWorks each academic year.
• Ensures service excellence to all University stakeholders.
• Requires knowledge of all university policies and procedures.
• Serves on university committees.
• Contributes to effective team management of problems, issues, and opportunities.

Skills

Detail oriented

Customer service

Problem-solving

Time management

Verbal and written communication

Education

Bachelor’s degree or higher

Master’s degree

Tools

Banner

DegreeWorks

Microsoft Office

Job description

Texas Southern University is seeking a Graduation Coordinator to support the Office of the Registrar. You will manage graduation processing, degree evaluation, and DegreeWorks administration, ensuring accurate degree conferrals and timely communications with graduates.

The role requires a Bachelor's degree with experience in higher education, Banner, and DegreeWorks. Strong attention to detail and customer service are essential; the position is full-time in a campus office environment.