Graduate Studies Admin & Operations Coordinator

Tamus; San Antonio (TX); On-site; USD 48,000 - 50,000; Full time

Job summary

Texas A&M University - San Antonio is seeking a Business Administrator I to coordinate and perform a wide range of administrative and financial tasks for the Dean of the College of Graduate Studies. The role includes travel coordination, meeting logistics, budgeting, and reporting.

Under supervision, you will support day-to-day operations, supervise staff or student workers, and help ensure compliance with university policies and procedures. Salary range $48,000–$50,000 with benefits.

Qualifications

• Bachelor's degree or higher in related field.
• Five (5) years of experience.

Responsibilities

• Provides comprehensive administrative and office support to the Dean of the College of Graduate Studies by coordinating and executing a wide range of administrative functions, including managing and screening communications, coordinating travel arrangements, responding to administrative inquiries, and supporting efficient day-to-day operations.
• Coordinates meeting logistics, including reserving rooms, arranging Zoom or Teams access, preparing meeting materials, and confirming locations and other logistical needs.
• Purchases office supplies and other routine goods and services in accordance with university purchasing procedures and helps maintain appropriate office supplies and event materials.
• Coordinates logistics for college events, workshops, orientations, and other activities, including room reservations, catering and food purchases, supplies, setup, and vendor coordination.
• Manages the full range of business and fiscal activities.
• Records minutes, tracks deliverables, and synthesizes policy recommendations for leadership.
• Participates in the hiring and training of new staff and student workers.
• Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects.
• Plans, develops, implements, coordinates, and monitors programs or services.
• Gathers, tracks, and analyzes qualitative and quantitative graduate program data.
• Develops and recommends policies, procedures, and guidelines.
• Prepares and analyzes business reports.
• Manages allocations and reporting on unit facilities, furnishings, and equipment.
• Manages cash handling activities and unit capital equipment purchasing.
• Serves as accountability property officer and liaison with financial, payroll, and human resources units.
• Interprets System policies and regulations and University rules.
• Develops complex administrative, financial, and statistical analyses and summary reports.
• Manages maintenance of business files.
• Implements and audits business procedures and trains staff on new and existing procedures.
• Establishes, implements, and audits unit procedures for special activities and programs.
• Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers.
• Communicates with employees regarding personnel policies and procedures and identifies training needs.
• Performs other job-related duties as assigned.

Skills

Microsoft Office

Organizational skills

Time-management

Communication skills

Collaboration

Budgeting & purchasing

Education

Bachelor's degree or higher in related field

Master's Degree (preferred)

Tools

Teams

Job description

Texas A&M University - San Antonio is seeking a Business Administrator I to coordinate and perform a wide range of administrative and financial tasks for the Dean of the College of Graduate Studies. The role includes travel coordination, meeting logistics, budgeting, and reporting.

Under supervision, you will support day-to-day operations, supervise staff or student workers, and help ensure compliance with university policies and procedures. Salary range $48,000–$50,000 with benefits.