Graduate Studies Admin Associate — Impactful Support

Sam Houston State University; Huntsville (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Sam Houston State University in Huntsville, Texas, seeks an Administrative Associate to perform a wide range of graduate studies office tasks, data handling, and student support duties. The role focuses on processing documents, maintaining calendars, and assisting staff and students throughout the graduate journey.

The position requires an Associates degree with relevant experience and offers a stable, full-time schedule in a friendly, academic environment that emphasizes service quality and

Qualifications

• Requires general knowledge of standard office functions.
• Requires good knowledge of procedures and practices.
• Must be able to use standard office software.
• Must be able to apply policies and procedures and solve routine problems of a repetitive nature.

Responsibilities

• Performs administrative assistant duties for the Graduate and Professional School.
• Provides departmental or university information to students, departments, and staff.
• Interprets policies and procedures.
• Compiles, tracks, and reviews data and reports.
• Attends meetings and takes notes.
• Prepares, reviews, revises, and distributes documents and correspondence.
• Maintains calendars for graduate student spaces.
• Maintains supply inventory.
• Ensures timely resolution of inquiries via email, phone calls, and walk-ins, while providing a high-quality student experience throughout the student lifecycle.
• Manages and maintains the department’s Blackboard Organization, while working with campus partners.
• Provides graduate student records management for academic and operational processes, ensuring accuracy, efficiency, and adherence to institutional policies.
• Monitors and supports key activities related to current graduate students and acts as a resource.
• Collaborates with internal stakeholders to address student needs and remove barriers to progression.
• Performs other related duties as assigned.

Education

Associates Degree in related field

Job description

Sam Houston State University in Huntsville, Texas, seeks an Administrative Associate to perform a wide range of graduate studies office tasks, data handling, and student support duties. The role focuses on processing documents, maintaining calendars, and assisting staff and students throughout the graduate journey.

The position requires an Associates degree with relevant experience and offers a stable, full-time schedule in a friendly, academic environment that emphasizes service quality and