Administrative Associate

Sam Houston State University; Huntsville (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Sam Houston State University in Huntsville, Texas, seeks an Administrative Associate to perform a wide range of graduate studies office tasks, data handling, and student support duties. The role focuses on processing documents, maintaining calendars, and assisting staff and students throughout the graduate journey.

The position requires an Associates degree with relevant experience and offers a stable, full-time schedule in a friendly, academic environment that emphasizes service quality and

Qualifications

• Requires general knowledge of standard office functions.
• Requires good knowledge of procedures and practices.
• Must be able to use standard office software.
• Must be able to apply policies and procedures and solve routine problems of a repetitive nature.

Responsibilities

• Performs administrative assistant duties for the Graduate and Professional School.
• Provides departmental or university information to students, departments, and staff.
• Interprets policies and procedures.
• Compiles, tracks, and reviews data and reports.
• Attends meetings and takes notes.
• Prepares, reviews, revises, and distributes documents and correspondence.
• Maintains calendars for graduate student spaces.
• Maintains supply inventory.
• Ensures timely resolution of inquiries via email, phone calls, and walk-ins, while providing a high-quality student experience throughout the student lifecycle.
• Manages and maintains the department’s Blackboard Organization, while working with campus partners.
• Provides graduate student records management for academic and operational processes, ensuring accuracy, efficiency, and adherence to institutional policies.
• Monitors and supports key activities related to current graduate students and acts as a resource.
• Collaborates with internal stakeholders to address student needs and remove barriers to progression.
• Performs other related duties as assigned.

Education

Associates Degree in related field

Job description

Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.

SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package , competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Requisition 202600315S Title Administrative Associate FLSA status Non-Exempt Hiring Salary This position is a pay grade 5. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf Occupational Category Technical/Para-Professional Department Graduate Studies Office Division Division of Academic Affairs Open Date 10/07/2026 Open Until Filled Yes Educational and Experience Requirement Associates Degree in related field. Two years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered. Nature & Purpose of Position Performs administrative assistant duties for the Graduate and Professional School. Primary Responsibilities Performs administrative assistant duties for the Graduate and Professional School. Provides departmental or university information to students, departments, and staff. Interprets policies and procedures. Compiles, tracks, and reviews data and reports. Attends meetings and takes notes. Prepares, reviews, revises, and distributes documents and correspondence. Maintains calendars for graduate student spaces. Maintains supply inventory. Ensures timely resolution of inquiries via email, phone calls, and walk-ins, while providing a high-quality student experience throughout the student lifecycle. Manages and maintains the department’s Blackboard Organization, while working with campus partners. Provides graduate student records management for academic and operational processes, ensuring accuracy, efficiency, and adherence to institutional policies. Monitors and supports key activities related to current graduate students and acts as a resource. Collaborates with internal stakeholders to address student needs and remove barriers to progression. Performs other related duties as assigned. Other Specifications Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature. Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/48876

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

Annual Security and Fire Safety Report