Graduate Student Office Assistant

University of Wisconsin-Milwaukee; Milwaukee (WI); On-site; USD 13,638 - 19,424; Part time

Job summary

A renowned university in Milwaukee seeks an Office Assistant for the Lubar College of Business Graduate Student Services. The role involves answering phones, assisting students at the front counter, filing documents, and performing various administrative tasks. The ideal candidate is a current student in good academic standing, possesses strong communication and organizational skills, and can work in a diverse environment. Compensation starts at $12 per hour, with approximately 20 flexible hours per week.

Qualifications

• Must be an enrolled student at UWM.
• Previous office experience is a plus.
• Strong oral communication and organizational skills required.

Responsibilities

• Answer a multi-line phone and direct calls.
• First contact for students and faculty at the front counter.
• Pull and file documents for advising appointments.
• Assist with photocopies, faxes, and mass mailings.
• Keep office supplies organized and stocked.
• Ensure literature is available and neatly arranged.

Skills

Working knowledge of Microsoft Office products

Strong oral communication skills

Organizational skills

Excellent customer service skills

Ability to work well with diverse backgrounds

Multi-tasking in a fast-paced environment

Education

Enrolled UWM student in good academic standing

Preferred graduate student status

Job description

Lubars College of Business – Graduate Student Services

An Office Assistant position is available in the Lubar College of Business Graduate Student Services Office (Academic Advising). Positions will be on a semester by semester basis.

Qualifications

Must be an enrolled UWM student in good academic standing and have a working knowledge of Microsoft Office products. Previous office experience is a plus. Strong oral communication and organizational skills are required. Excellent customer service skills, ability to work well with people from diverse social, cultural and ethnic backgrounds and multi-task in a fast-paced office environment is necessary. Being a graduate student is preferred.

Basic Duties

• Phones – answer a multi-line phone. Screen calls and give information or refer callers to correct campusdepartments. Schedule appointments and answer advising questions.
• Front Counter – First contact for current and prospective students, faculty, staff, parents and communitymembers. Screen visitors, set up appointments and provide information and/or refer to advisors ifnecessary.
• Files – Pull files and transcripts for appointments & walk-in advising, return files to appropriate place infile room, file loose materials.
• Make photocopies, send faxes, assist with mass mailings.
• Supplies – Keep office supplied with brochures, copies and envelopes for mailings.
• Literature Rack – Ensure that brochures, copies and materials are available and neatly arranged.
• Miscellaneous projects as directed.
• Understand and communicate UWM and Lubar policies and procedures. Knowledge of PAWS and other administrative software systems.

Hours

Approximately 20 hours per week with flexible hours (Hours between 9:00 a.m. to 5:30 p.m.).

Start Date

December 2025

Compensation

$12 per hour

Applications

For questions or additional information please contact P.J. von Paumgartten at [e-mail]. Upon hire, UWM requires a criminal background check be conducted.

Submit Resume & Cover Letter To

Graduate Student Services: [e-mail] (via email) Lubar College of Business - Lubar Hall - N251 (or in-person)

This position will be posted until filled.