Graduate Student Assistant — Front Office & Residency Support

Evolving Solution Services; Kansas City, Northern (MO, KY); Hybrid; USD 21,000 - 30,000; Part time

Job summary

Avila University in Kansas City seeks a Graduate Student Assistant to support the CIPGS front office, student services, residency activities, and special projects. You will be a first point of contact for students, faculty, staff, and visitors, providing information, directions, and connections to the appropriate offices.

The role involves assisting with high- and low-residency activities, preparing materials, greeting students, and offering logistical support during residencies.

Qualifications

• Admitted to and enrolled in an Avila University graduate program.
• Current Avila University student in good academic and conduct standing.
• Strong interpersonal and communication skills.
• Professional, welcoming, and comfortable interacting with a diverse population of students, faculty, staff, and visitors.
• Strong attention to detail.
• Ability to maintain confidentiality and exercise appropriate judgment.
• Ability to work independently and take initiative.
• Reliable and able to manage responsibilities with minimal supervision.
• Comfortable learning and using university technology and systems.

Responsibilities

• Serve as a welcoming and professional first point of contact for current and prospective graduate students, faculty, staff, and visitors to the CIPGS office.
• Provide basic information and directions and help students and visitors connect with the appropriate CIPGS staff member or university office.
• Assist students with navigating university resources and systems.
• Help students understand where to go or whom to contact when questions fall outside the scope of the graduate assistant's responsibilities.
• Maintain an organized, welcoming, and professional front-office environment.
• Assist with routine administrative and office tasks as needed.
• Assist with preparation for high- and low-residency activities.
• Help prepare student packets, materials, meeting spaces, and other resources.
• Assist with student arrival, check-in, and intake activities.
• Greet and assist students participating in residency activities.
• Provide logistical support to faculty and staff during residency events and meetings.
• Assist with other activities designed to create a welcoming and well-organized experience for residency students.
• Assist CIPGS faculty and staff with special projects and initiatives.
• Contribute to programmatic or college-level projects based on the student's skills, knowledge, and interests.
• Assist with event preparation, communications, data organization, research, or other projects as assigned.
• Handle student, faculty, program, and institutional information in accordance with university confidentiality, FERPA, and data privacy expectations.
• Identify appropriate tasks and take initiative during periods when front-office activity is limited.
• Performs additional job-related duties and responsibilities as requested.

Skills

Interpersonal communication

Professional demeanor

Confidentiality awareness

Independent work

Attention to detail

Education

Avila University graduate program enrollment

Job description

Avila University in Kansas City seeks a Graduate Student Assistant to support the CIPGS front office, student services, residency activities, and special projects. You will be a first point of contact for students, faculty, staff, and visitors, providing information, directions, and connections to the appropriate offices.

The role involves assisting with high- and low-residency activities, preparing materials, greeting students, and offering logistical support during residencies.