Graduate Assistant - Financial Reconciliation and Reporting

Avila University; Kansas City (MO); On-site; USD 13,000 - 17,000; Part time

Job summary

Avila University in Kansas City, MO seeks a Graduate Assistant to support the Business Office with partnership reconciliations, budget-to-actual reporting, and documentation of financial processes. The role aims to improve accuracy, consistency, and efficiency of recurring reconciliation and reporting activities.

You will assist with reconciliations, variance analysis, and preparing reports for the Controller, while contributing to documentation and process improvement across ongoing cycles.

Qualifications

• Admitted to and enrolled in an Avila University graduate program.

Responsibilities

• Assist with recurring financial reconciliations for university partnerships and related accounts.
• Review supporting financial records and help identify discrepancies requiring follow-up.
• Assist with budget-to-actual reporting and variance analysis.
• Organize and maintain supporting reconciliation documentation.
• Document reconciliation procedures, reporting steps, timelines, and responsible parties.
• Help develop clear, repeatable processes that can be followed during future reporting cycles.
• Prepare spreadsheets, summaries, and supporting reports for review by the Controller.
• Assist with other accounting and financial analysis projects as assigned.

Education

Graduate program enrollment

Job description

The Graduate Assistant will support the Business Office with partnership reconciliations, budget-to-actual reporting, and documentation of financial processes. The position is intended to improve the consistency, accuracy, and efficiency of recurring reconciliation and reporting activities.

Responsibilities:

• Assist with recurring financial reconciliations for university partnerships and related accounts.
• Review supporting financial records and help identify discrepancies requiring follow-up.
• Assist with budget-to-actual reporting and variance analysis.
• Organize and maintain supporting reconciliation documentation.
• Document reconciliation procedures, reporting steps, timelines, and responsible parties.
• Help develop clear, repeatable processes that can be followed during future reporting cycles.
• Prepare spreadsheets, summaries, and supporting reports for review by the Controller.
• Assist with other accounting and financial analysis projects as assigned.
• Performs additional job-related duties and responsibilities as requested.

Qualifications:

• Admitted to and enrolled in an Avila University graduate program.
• Assist with recurring financial reconciliations for university partnerships and related accounts.
• Review supporting financial records and help identify discrepancies requiring follow-up.
• Assist with budget-to-actual reporting and variance analysis.
• Organize and maintain supporting reconciliation documentation.
• Document reconciliation procedures, reporting steps, timelines, and responsible parties.
• Help develop clear, repeatable processes that can be followed during future reporting cycles.
• Prepare spreadsheets, summaries, and supporting reports for review by the Controller.
• Assist with other accounting and financial analysis projects as assigned.

Successful candidates should showcase their work and experience in contributing to a climate that supports a diverse student body, serves first‑generation college students, multilingual learners, and contributions to equity and social justice through their work.

The Community:

Kansas City, a two-state metropolitan area with a population of nearly two million, offers a wide variety of cultural, educational and social life opportunities. Avila University, a Catholic university founded and inspired by the Sisters of St. Joseph of Carondelet, provides undergraduate and graduate education in the liberal arts and professional studies, preparing lifelong learners who make meaningful contributions to the global community.

Additional Employment Information:

Avila University is committed to equal employment opportunity and does not discriminate on the basis of, sex, race, religion, age, color, sexual orientation, disability, national or ethnic origin, marital status, veteran's status, genetic information or any other characteristic protected by law.

You must be at least 18 years of age to be employed by Avila University.

All new employees will be required to complete an \"Employment Eligibility Verification (Form I-9)\" and produce requested documentation after employment.

In compliance with the Higher Education Amendments of 1998, the university's annual security and crime statistics report is available at https://www.avila.edu/campus-resources/campus-safety.  A copy of this report is available upon request from the Campus Safety Office in the Whitfield building any weekday between 8am and 5pm.

Avila University requires the successful completion of a background check as a condition of employment.