Graduate Student Affairs Coordinator

McGill University; Redlands (CA); On-site; USD 43,000 - 53,000; Full time

Job summary

McGill University in Montreal seeks an Administrative Student Affairs Coordinator to provide administrative and secretarial support for student and departmental operations, guiding students from admission through graduation and serving as a liaison between students, faculty, and administrative units.

Responsibilities include coordinating graduate admissions, registration, program progression, degree completion, maintaining student records, advising on files, and supporting procurement, expenses,

Qualifications

• Demonstrated proficiency with university administrative systems and workflows.
• Strong organizational, analytical, and time-management abilities.
• Attention to detail and ability to handle confidential information.

Responsibilities

• Provides front-line support to students on admissions, registration, and policies.
• Coordinates graduate admissions, recruitment, orientation, internships, and communications.
• Monitors progress toward degree completion and maintains academic records.
• Administers course registration, enrollment, grading, and graduation audits.
• Supports scholarships, awards, and student funding programs.
• Liaises with students, faculty, offices, and external institutions.
• Coordinates hiring and onboarding for lecturers, TAs, and guest lecturers.
• Handles procurement, expenses, travel, accounts payable, and facilities requests.
• Prepares reports, correspondence, and meeting minutes.

Tools

Slate

Banner

Minerva

MyProgress

MyThesis

SIS

Workday

SharePoint

Microsoft Office

Banner FIS

MMP

Job description

McGill University in Montreal seeks an Administrative Student Affairs Coordinator to provide administrative and secretarial support for student and departmental operations, guiding students from admission through graduation and serving as a liaison between students, faculty, and administrative units.

Responsibilities include coordinating graduate admissions, registration, program progression, degree completion, maintaining student records, advising on files, and supporting procurement, expenses,