Coordinator of Academic Area 3 (Computer Science)

Louisiana State University; Baton Rouge (LA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Louisiana State University is seeking a program coordinator to independently manage day-to-day operations for the Graduate Program in the Division of Computer Science and Engineering. You will liaise daily with graduate students, faculty, the Division Chair, and staff to support admissions, enrollment, and academic planning.

The role includes student payroll, scholarships, fellowships, course support, travel forms, and coordination of dissertation proposals and defenses, seminars, and industry

Qualifications

• Bachelor's degree or Master's degree with related experience.
• Experience in academic administration is preferred.
• Candidates should be able to coordinate multiple tasks and meet deadlines.

Responsibilities

• Coordinate day-to-day academic and administrative operations for the Graduate Program.
• Serve as primary contact for graduate students, faculty, and staff.
• Prepare admissions materials, oversee enrollments, and maintain student records.
• Administer academic requirements, review course loads and degree plans.
• Coordinate dissertation proposals/defenses, scholarships, and fellowships.
• Assist Graduate Advisor and coordinate graduate program communications.

Education

Bachelor's degree

Master's degree

2 years related experience

Job description

35% - Graduate Program & Student Support: Independently coordinate day-to-day academic and administrative operations of the Graduate Program and serve as a primary point of contact for graduate students, faculty, the Division Chair, Graduate Advisor, and staff. Respond to applications and inquiries; maintain the admissions database and prospective/current student files; administer academic requirements; review course loads and academic plans; counsel students on milestones, forms, and deadlines; prepare/process graduate faculty membership; coordinate dissertation proposals/defenses; and assist the Graduate Advisor. 20% Graduate Personnel, Payroll & Funding: Independently prepare/process personnel forms, offer letters, teaching assignments, and evaluations for research, teaching, and service assistants; process/email funding offers; analyze Scholarship Selection Committee applicants and support scholarships/fellowships; load graduate assistantships and student appointments in LSU systems; manage student payroll/accounting; notify recipients 20% Course, Travel & Event Coordination: Manage course scheduling, course support, and TA assignments; prepare/process graduate student travel forms and provide travel-related support; and plan, communicate, and coordinate graduate student functions and events, including orientations, research seminars, industry visits, and other academic/professional engagement activities that enhance the graduate and undergraduate programs. 15% - Enrollment, Records & Communications: Manage student enrollment and course selection; collect and organize statistical data for assessment and accreditation; create/edit graduate program forms, web content, student materials, announcements, and other communications; and coordinate timely outreach on requirements, deadlines, opportunities, and events 10% While this position is not routinely responsible for loading Graduate Assistant appointments, the incumbent will be cross-trained in Graduate Assistant appointment processes and maintain appropriate Student Employment Partner (SEP) Workday access. The position may be called upon to assist with loading Graduate Assistant appointments during extenuating circumstances or other periods when additional processing support is needed. Other duties as assigned Minimum Qualifications:Bachelor's degree and 2 years of related experience or Master's degree and 1 year of related experience LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience specified in the job description. Preferred Qualifications:Experience with academic systems and student engagement preferred. ## Additional Job Description:## Special Instructions:This position independently coordinates the day-to-day academic and administrative operations of the Graduate Program in the Division of Computer Science and Engineering. The coordinator serves as a primary point of contact and interacts daily with graduate students, faculty, the Division Chair, the Graduate Advisor, and staff. Responsibilities include admissions and student support; enrollment, course-load review, and academic planning; student payroll, personnel, appointments, scholarships and fellowships; course and TA support; graduate student travel forms and support; program communications and materials; and coordination of dissertation proposals/defenses, research seminars, industry visits, and other graduate student events. The position also assists the Graduate Advisor and supports the program as needed. Applicants should provide their resume and three professional references in the application. Original transcripts required prior to hire (if applicable).