Coordinator, Graduate School Administration Marquette University

Ajcunet; Milwaukee (WI); On-site; USD 25,000 - 39,000; Part time

Job summary

Marquette University is seeking a part-time Coordinator, Graduate School Administration to manage Graduate School content within the University Bulletin and Academic Advisement systems. You’ll ensure curriculum accuracy, program requirements, and policy updates are current and approved through workflows, coordinating with campus partners and UBGS.

You will support graduate assistant employment and awards, supervise student staff, and develop procedures to improve efficiency and consistency

Qualifications

• Bachelor's degree and at least one year of related experience.
• Maintain confidentiality of student records and information.
• Excellent organizational skills with ability to prioritize multiple responsibilities.
• Detail-oriented with strong focus on task completion.
• Strong customer service skills and problem-solving abilities.
• Knowledge of and willingness to support Marquette’s Catholic, Jesuit mission.
• Proficient in Microsoft Office Suite.

Responsibilities

• Serve as the primary administrator and editor for Graduate School pages in the University Bulletin and graduate-level course content.
• Coordinate and implement academic and policy updates through institutional approval workflows; represent the Graduate School at UBGS meetings.
• Manage annual and ad hoc Graduate School program requirement updates in the AA tracking system; coordinate with the Registrar on system modifications.
• Communicate ongoing Bulletin and curriculum updates to staff and campus partners prior to publication to support recruitment and advising.
• Develop new procedures and workflows to streamline operations and create process documentation for staff.
• Provide admin, operational, and data management support for the Graduate School Operations team, including supervision of student employees and auditing awards.

Skills

Organizational skills

Attention to detail

Customer service

Problem solving

Commitment to Jesuit mission

Education

Bachelor's degree

Tools

Slate

PeopleSoft

Coupa

CourseLeaf

Job description

Coordinator, Graduate School Administration

Posting Number: 201104911
Employment Status: Part Time
Job Family: Operations and Administrative Services

Position Overview

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement!

For more information, please view our Total Rewards guide.

This Coordinator manages Graduate School content within the University Bulletin and Academic Advisement systems, ensuring accurate curriculum, program requirements, and policy updates. The position coordinates and tests system changes, communicates approved updates, and collaborates with campus partners, including representing the Graduate School at University Board of Graduate Studies (UBGS) meetings.

Additional responsibilities include supporting graduate assistant employment and awards, supervising student employees, and developing procedures to improve operational efficiency and consistency.

Duties and Responsibilities

• Serve as the primary administrator and editor for all Graduate School pages and graduate-level course content in the University Bulletin, overseeing the annual review and management of 300-500 graduate-level courses. Collaborate with Directors of Graduate Study, Graduate School staff, the Office of the Registrar, and the Provost’s Office to coordinate, validate, and implement academic and policy updates through institutional approval workflows. Represent the Graduate School at University Board of Graduate Studies (UBGS) meetings to monitor and document curriculum, programmatic, and policy developments and coordinate the implementation of approved changes.
• Manage and maintain annual and ad hoc graduate program requirement updates within the Graduate School’s Academic Advisement (AA) tracking system, ensuring the accuracy and integrity of degree audit processes. Coordinate closely with the Office of the Registrar on system modifications, testing, and implementation of advising and curriculum updates.
• Coordinate and communicate ongoing University Bulletin and curriculum updates to Graduate School staff and campus partners in advance of publication to support recruitment efforts, marketing and web content updates, academic advising, and the integrity of student academic records.
• Assist in the development of new procedures and workflows to aid in the streamlining of operations process and office efficiencies related to the Bulletin, Academic Advisement, and other assignments. Create process documentation for operations staff including how-to guides.
• Provide administrative, operational, and data management support for the Graduate School Operations team including supervision of student employees, processing I-9 documentation for graduate assistants; managing tuition scholarship, assistantship, stipend, and supplemental stipend awards in CheckMarq and Coupa; and auditing award data for accuracy and compliance.

Required Knowledge, Skills and Abilities

• Bachelor’s degree
• At least one year of related experience.
• Ability to maintain confidentiality of student records and information.
• Excellent organizational skills with the ability to prioritize multiple responsibilities and tasks simultaneously.
• Ability to focus on the details of a project or task.
• Strong customer service skills with the ability to solve problems.
• Knowledge of and willingness to support Marquette’s Catholic, Jesuit mission.
• Proficient in Microsoft Office Suite.

Preferred Knowledge, Skills and Abilities

• Experience working with student information systems and university software platforms, such as Slate, PeopleSoft, Coupa, CourseLeaf, and academic advising or degree-audit systems.
• Experience with copyediting, academic catalog or curriculum content management, data validation, system testing, and process documentation.

Department: Graduate School
Posting Date: 10/27/2026

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.