Graduate School Operations Coordinator

UAH College of Business; Alabama; On-site; USD 48,000 - 55,000; Full time

Job summary

UAH College of Business is seeking a Senior Administrative Assistant for the Graduate School in Alabama. You will support the Graduate Dean, manage calendars, coordinate procurement and travel, and serve as the main interface with faculty, staff, students, and partners.

The role includes budget oversight, reporting, and coordination of graduate assistantship processes, council meetings, and cross-unit communications. A Bachelor’s degree and 5 years of admin experience are preferred.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 5 years of full-time administrative work experience, including budgets.
• Proficiency with Microsoft Office Suite and Google Suites.
• Excellent verbal and written communication skills.
• Strong organizational and interpersonal skills with critical thinking.

Responsibilities

• Provide administrative support to the Graduate Dean, manage daily operations and meetings.
• Serve as liaison for departmental staff and university partners.
• Coordinate travel plans, procurement, and event logistics.
• Prepare for and support Graduate Council meetings and related communications.
• Monitor and report on budgets and financial processes for the Graduate School.
• Maintain Graduate School records and coordinate with registrars and offices.
• Oversee graduate assistantship processes and supporting materials.

Skills

Budget management

Verbal & written comms

Organizational skills

Microsoft Office

Google Suites

Interpersonal skills

Critical thinking

Education

Bachelor's degree

Tools

SCT Banner

Job description

UAH College of Business is seeking a Senior Administrative Assistant for the Graduate School in Alabama. You will support the Graduate Dean, manage calendars, coordinate procurement and travel, and serve as the main interface with faculty, staff, students, and partners.

The role includes budget oversight, reporting, and coordination of graduate assistantship processes, council meetings, and cross-unit communications. A Bachelor’s degree and 5 years of admin experience are preferred.