Graduate Programs & Student Services Advisor

University of California, Los Angeles; Los Angeles (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

University of California, Los Angeles is seeking a seasoned administrator to manage the MS&E Graduate Student Program for both master's and doctoral students. You will oversee admissions policies, budgeting, visa compliance, and exam coordination, while advising students on progress and funding.

The role involves data reporting, website maintenance, and cross‑department collaboration. Responsibilities include coordinating orientation, TA assignments, and annual recruitment visits, with a focus

Qualifications

• Extensive knowledge of university academic regulations, admissions, and graduate program policies.
• Design, coordinate, and implement graduate programs and initiatives in Materials Science and Engineering.
• Coordinate program activities, organize workflows, train materials, and ensure follow-through.
• Advanced skills in academic advising and counseling for a diverse graduate student population.
• Strong public speaking, technical writing, and ability to produce clear reports and procedures.
• Analytical and problem-solving abilities for data evaluation and process improvements.
• High-level organizational skills to manage multiple projects and deadlines.
• Proficiency with Microsoft Office, databases, and SLATE/GoGrad workflows.
• Ability to interpret policies and manage confidential student information.
• Experience with campus systems (OASIS, UCPATH, GoGrad) and transcripts evaluation.

Responsibilities

• Manage the Materials Science and Engineering Graduate Student Program for master and doctoral students.
• Oversee graduate admissions, including large applicant pools, policy counseling, and enrollment requirements.
• Assist in managing graduate budget and funding projections; monitor TA FTE and visa compliance.
• Coordinate graduate written and oral exams from scheduling to room reservations.
• Advise students on coursework planning, exams, progress, and assistantship support.
• Oversee TA and Reader assignments in line with policy and department rules.
• Maintain department website content related to graduate programs and review UCLA Catalog entries.
• Produce reports and data analyses for internal and external reviews and accreditation.
• Coordinate new graduate student recruitment visits, orientation, and open houses.
• Support ABET-related documentation and undergraduate program data where needed.

Skills

Graduate admissions policy knowledge

Academic advising

Data analysis

Public speaking / writing

Program coordination

Budgeting / funding management

Effective communication

Organizational skills

Campus systems knowledge

Policy interpretation

Tools

Microsoft Office Suite

Google Workspace

SLATE Graduate Admissions System

UCLA AIS

HSSEAS student databases

GoGrad

OASIS / UCPATH

Job description

University of California, Los Angeles is seeking a seasoned administrator to manage the MS&E Graduate Student Program for both master's and doctoral students. You will oversee admissions policies, budgeting, visa compliance, and exam coordination, while advising students on progress and funding.

The role involves data reporting, website maintenance, and cross‑department collaboration. Responsibilities include coordinating orientation, TA assignments, and annual recruitment visits, with a focus