Graduate Programs Advisor – Materials Science & Engineering

UCLA; Los Angeles (CA); On-site; USD 60,000 - 70,000; Full time

Job summary

UCLA's Materials Science and Engineering Department seeks a Student Services Advisor III to manage the graduate program for master's and doctoral students, including funding, admissions, and policy administration. You will support recruitment, advising, exams, and degree progress, while coordinating with departments, and maintaining accurate records.

You will design reports, monitor visas for F-1/J-1 students, coordinate orientation, and assist with accreditation and open house events, ensuring

Qualifications

• Extensive knowledge of university academic regulations, admissions, and graduate policies.
• Experience designing, coordinating, and implementing graduate programs in Materials Science and Engineering.
• Coordinate program activities, organize workflows, manage training materials and processes.
• Advanced skills in academic advising and counseling for a diverse graduate student population.
• Exceptional communication, including public speaking and technical writing.
• Strong analytical and problem-solving capabilities with data evaluation.
• High-level organizational skills for multiple complex projects.
• Proficiency in MS Office, databases, spreadsheets, and web content management.
• Experience with campus systems OASIS, UCPATH, GoGrad, BFA.
• Ability to represent the department publicly to students, faculty, and stakeholders.

Responsibilities

• Oversee graduate admissions process and applicant pool.
• Coordinate graduate exams from scheduling to room reservations.
• Counsel graduate students on coursework planning, qualifying and comprehensive exams.
• Assist in managing the graduate budget and funding projections.
• Maintain databases to track student progress and outcomes.
• Prepare reports for internal planning and external reviews.
• Coordinate orientation and open houses; support ABET accreditation documentation.
• Support undergraduate activities as needed.

Skills

Academic advising

Policy interpretation

Communication

Data analysis

Project management

Organizational skills

MS Office

Google Workspace

Tools

SLATE Graduate Admissions System

OASIS

GoGrad

UCLA AIS

HSSEAS databases

Job description

UCLA's Materials Science and Engineering Department seeks a Student Services Advisor III to manage the graduate program for master's and doctoral students, including funding, admissions, and policy administration. You will support recruitment, advising, exams, and degree progress, while coordinating with departments, and maintaining accurate records.

You will design reports, monitor visas for F-1/J-1 students, coordinate orientation, and assist with accreditation and open house events, ensuring