Graduate Student Services Lead, Materials Science & Eng

University of California - Los Angeles (UCLA); Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Benefits package

Job summary

University of California, Los Angeles (UCLA) is seeking a detail-oriented Student Services Advisor to oversee the MS&E graduate program. You will manage admissions, student advising, and fiscal planning for fellowships and TA funding, ensuring visa compliance and smooth operation of exams and progress reviews.

The role requires strong advising, communication, and data analysis skills, plus experience with graduate policies and university procedures.

Qualifications

• Advanced skills in academic advising and counseling for a diverse graduate student population.
• Strong communication abilities for reports, policies, and student outreach.
• High-level organizational skills to manage multiple programs and deadlines.
• Ability to interpret university policies and advise on admissions and degree requirements.
• Proven experience with data reporting and program evaluation.

Responsibilities

• Oversee graduate admissions, policies, and enrollment for MS&E graduate programs.
• Coordinate exams, progress tracking, and advisor relationships with faculty.
• Manage budget, funding projections, and visa compliance for F-1/J-1 students.
• Maintain databases and reports for accreditation and internal planning.
• Support recruitment and orientation for new graduate students.

Skills

Academic advising

Counseling

Communication

Analytical thinking

Organizational skills

Tools

Microsoft Office Suite

Excel

Google Workspace

SLATE Graduate Admissions System

UCLA AIS

HSSEAS student databases

Job description

University of California, Los Angeles (UCLA) is seeking a detail-oriented Student Services Advisor to oversee the MS&E graduate program. You will manage admissions, student advising, and fiscal planning for fellowships and TA funding, ensuring visa compliance and smooth operation of exams and progress reviews.

The role requires strong advising, communication, and data analysis skills, plus experience with graduate policies and university procedures.