Graduate Programs Operations Lead - French Studies

Louisiana State University; Baton Rouge, Northern (LA, KY); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Louisiana State University in Baton Rouge seeks an Operations Coordinator for the Department of French Studies to support the Director of Graduate Studies and oversee administrative services for the graduate program.

The role encompasses managing graduate applications, assistantships and travel, visa/work authorizations, course enrollment, records, and recruiting materials, while supervising 5–10 student workers and providing back-up coverage for the Senior Operations Coordinator.

Qualifications

• Experience assisting with graduate program administration and student records.
• Familiarity with Workday, Handshake, SLATE, InfoReady and related systems.
• Ability to supervise student workers and manage clerical tasks.

Responsibilities

• Manage daily administrative services of the department's graduate program, including applications, assistantships, travel, Handshake, hiring graduate assistants in Workday, InfoReady, SLATE, & APP review systems; HR processes for graduate students and student employees; course enrollment; visa/work authorizations; coordination of exams/defenses; maintenance of student files and recruiting materials.
• Support the daily operations of the departmental central office; provide clerical support; procure office supplies; maintain departmental directory information; manage departmental key inventory.
• Update class schedule information via Workday and College Net; assist undergraduate and graduate students with registrations; prepare the course description booklet; manage textbook orders and materials via the Adoption & Insights Portal; contact publishers for desk copies.
• Supervise, hire, and train 5–10 student workers to handle clerical tasks and assist faculty and staff; provide backup to the Senior Operations Coordinator.
• Perform other duties as assigned.

Skills

Communication

Customer Service

Database Management

Decision Making

Detail-Oriented

Following Protocols

Problem Solving

Task Organization

Tools

Workday

Handshake

InfoReady

SLATE

Adoption & Insights Portal (AIP)

Job description

Louisiana State University in Baton Rouge seeks an Operations Coordinator for the Department of French Studies to support the Director of Graduate Studies and oversee administrative services for the graduate program.

The role encompasses managing graduate applications, assistantships and travel, visa/work authorizations, course enrollment, records, and recruiting materials, while supervising 5–10 student workers and providing back-up coverage for the Senior Operations Coordinator.