Operations Coordinator - French Studies

Louisiana State University; Baton Rouge, Northern (LA, KY); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Louisiana State University in Baton Rouge seeks an Operations Coordinator for the Department of French Studies to support the Director of Graduate Studies and oversee administrative services for the graduate program.

The role encompasses managing graduate applications, assistantships and travel, visa/work authorizations, course enrollment, records, and recruiting materials, while supervising 5–10 student workers and providing back-up coverage for the Senior Operations Coordinator.

Qualifications

• Experience assisting with graduate program administration and student records.
• Familiarity with Workday, Handshake, SLATE, InfoReady and related systems.
• Ability to supervise student workers and manage clerical tasks.

Responsibilities

• Manage daily administrative services of the department's graduate program, including applications, assistantships, travel, Handshake, hiring graduate assistants in Workday, InfoReady, SLATE, & APP review systems; HR processes for graduate students and student employees; course enrollment; visa/work authorizations; coordination of exams/defenses; maintenance of student files and recruiting materials.
• Support the daily operations of the departmental central office; provide clerical support; procure office supplies; maintain departmental directory information; manage departmental key inventory.
• Update class schedule information via Workday and College Net; assist undergraduate and graduate students with registrations; prepare the course description booklet; manage textbook orders and materials via the Adoption & Insights Portal; contact publishers for desk copies.
• Supervise, hire, and train 5–10 student workers to handle clerical tasks and assist faculty and staff; provide backup to the Senior Operations Coordinator.
• Perform other duties as assigned.

Skills

Communication

Customer Service

Database Management

Decision Making

Detail-Oriented

Following Protocols

Problem Solving

Task Organization

Tools

Workday

Handshake

InfoReady

SLATE

Adoption & Insights Portal (AIP)

Job description

Operations Coordinator - French Studies

Position Type: Professional / Unclassified

Department: LSUAM HSS - French - Human Resources (Todd Michael Jacob (00011627))

Work Location: 0416 Campbell B. Hodges Hall

Pay Grade: Professional

The Department of French Studies at LSU is looking for an operations coordinator. This position serves as the liaison for the department's Director of Graduate Studies and current and prospective graduate students. This position supports the Director of Graduate Studies in the administration of the graduate program and manages the administrative services of the graduate program as well as assists with the daily business operations and administrative services of the department.

Job Responsibilities

• 40% - Manages the daily administrative services of the department's graduate program. Duties include, but are not limited to: graduate student applications, assistantships & travel; Handshake; hiring graduate assistants in Workday; InfoReady, SLATE, & APP review application systems for new graduate students; human resource management processes of graduate students and student employees; course enrollment; visa and work authorizations of foreign graduate students, coordination of graduate program examinations and defenses; organization and maintenance of individual graduate student files and records; preparation and distribution of recruiting material.
• 25% - Assists with the daily operations of the departmental central office to ensure efficiency, timeliness and accuracy. Provides clerical support for the faculty, graduate students, and departmental committees. Handles all incoming correspondence and directs appropriately. Assist the public with departmental information. Procurement of office supplies. Maintains up-to-date departmental directory information (office hours, class schedules, faculty & staff contact information, and list of tutors & translators). Manage departmental key inventory.
• 20% - Updates the schedule of classes information each semester via Workday and College Net. Assists undergraduate & graduate students with class registration. Prepares departmental course description booklet each semester. Submits textbook orders and other course materials to the university bookstore, which requires mastery of the Adoption & Insights Portal (AIP)-a web-based platform for faculty and staff enabling them to research and adopt course materials in one place. Contacts publishers and requests desk copies as needed.
• 5% - Supervise, hire, and train 5-10 student workers to perform various sub-professional tasks (handling phone calls, photocopying, greeting visitors, collection and distribution of mail, compiling spreadsheets, updating departmental website, assisting faculty and staff with myriad clerical and research needs) to ensure the daily operations of the central office.
• 5% - Serves as a backup to the Senior Operations Coordinator during his or her absence.
• 5% - Other duties as assigned.

Skills Needed:

• Communication
• Customer Service
• Database Management
• Decision Making
• Detail-Oriented
• Following Protocols
• Problem Solving
• Task Organization

Posting Date: August 14, 2026

Closing Date (Open Until Filled if No Date Specified): December 12, 2026

Additional Position Information

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

• health, life, dental, and vision insurance
• flexible spending accounts
• retirement options
• various leave options
• paid holidays
• wellness benefits
• tuition exemption for qualified positions
• training and development opportunities
• employee discounts
• and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N): LSU is an Equal Opportunity Employer.

LSU is an Equal Opportunity Employer. All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.

LSU includes institutions, facilities and programs in each of Louisiana’s 64 parishes, and its campuses stretch the length of the state from New Orleans to Shreveport. Each institution plays a vital role in preparing students to incorporate new knowledge and technologies into their daily lives. LSU researchers across Louisiana are working on developing a wide-range of innovations to improve quality of life by studying issues such as disease management, advance medical treatments, obesity, coastal protection, hurricane preparedness, energy, natural resource management and agriculture, among others. Louisiana’s Flagship University is a land-, sea- and space-grant institution with academic programs in all areas of science, engineering, humanities, arts and social sciences. The University comprises of nine institutions: Louisiana State University and Agricultural and Mechanical College (“LSU”), the premier flagship university for the state, which include the Paul M. Hebert Law Center and the School of Veterinary Medicine Louisiana State University at Alexandria Louisiana State University at Eunice Louisiana State University at Shreveport LSU Health Sciences Center – New Orleans LSU Health Science Center – Shreveport The Health Care Services Division Louisiana State University Agricultural Center Pennington Biomedical Research Center Any other college, university, school, institution, or program now or hereafter under the supervision and management of the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College In implementing its mission, LSU is committed to: Offering a broad array of undergraduate degree programs and extensive graduate research opportunities designed to attract and educate highly qualified undergraduate and graduate students; Employing faculty who are excellent teacher‑scholars, nationally competitive in research and creative activities, and who contribute to a world‑class knowledge base that is transferable to educational, professional, cultural, and economic enterprises; and Using its extensive resources to solve economic, environmental, and social challenges.