Graduate Programs Manager for SEHS

University of Alabama at Birmingham; Birmingham (AL); On-site; USD 45,000 - 74,000; Full time

Job summary

The University of Alabama at Birmingham (UAB) School of Education and Human Sciences seeks a detail-oriented Graduate Program Manager to support graduate programs, with emphasis on doctoral and non-teacher education master's programs. This role manages program operations, assists faculty and students, and ensures compliance with institutional policies.

You will coordinate student support, track progress from admission to graduation, and collaborate with the Graduate School and departments to

Qualifications

• Bachelor's degree in Education, Higher Education Administration, or a related field and three years of related experience required.
• Master's degree in Education, Higher Education Administration, Student Affairs, or a related field preferred.

Responsibilities

• Serve as the primary point of contact for current and prospective graduate students.
• Advise and provide guidance to students on program requirements, policies, registration, and academic progress.
• Support students through key milestones: admission, registration, qualifying exams, candidacy, thesis/dissertation submission, and graduation.
• Coordinate orientation sessions, student communications, and professional development opportunities.
• Manage day-to-day operations of graduate programs (master's, EdS, EdD, PhD), including scheduling, communication, implementation of academic requirements, academic calendars, and event coordination.
• Support planning and execution of student-facing events (e.g., orientation, dissertation defenses), and help maintain graduate program content on SEHS websites.
• Maintain student records, degree audits, and program tracking systems (e.g., Banner, Salesforce, others).
• Support program review and accreditation processes by compiling data and preparing reports.
• Coordinate graduate admissions processes: track applications, communicate with applicants, and support faculty review committees.
• Liaise with the Graduate School or equivalent unit to ensure accurate processing of applications, assistantships, and admissions decisions.
• Support recruitment efforts, including attending graduate fairs, developing promotional materials, and maintaining web content.
• Supervises and coordinates recruitment activities with the graduate recruiter
• Assist graduate program directors and faculty with curriculum updates, scheduling, and catalog revisions.
• Support committee work related to curriculum, admissions, or graduate policy.
• Monitor graduate assistantship allocations and coordinate contracts and assignments with HR or payroll.
• Provide administrative assistance to graduate program faculty and committees, including meeting coordination and documentation.
• Monitor and maintain accurate graduate student records in compliance with UAB and Graduate School policies
• Track progress from admission to graduation: e.g report on enrollment, retention, graduation, and student success data.
• Assist with institutional reporting, grant proposals, and accreditation documentation.
• Assist in collecting and analyzing data for enrollment, retention, program outcomes, and accreditation reporting.
• Perform other duties as assigned

Skills

Strong organizational skills

Excellent communication

Problem-solving

Education

Bachelor's degree in Education or related field

Master's degree in Education or related field preferred

Tools

Banner

Salesforce

Microsoft Office

Student information systems

Job description

The University of Alabama at Birmingham (UAB) School of Education and Human Sciences seeks a detail-oriented Graduate Program Manager to support graduate programs, with emphasis on doctoral and non-teacher education master's programs. This role manages program operations, assists faculty and students, and ensures compliance with institutional policies.

You will coordinate student support, track progress from admission to graduation, and collaborate with the Graduate School and departments to