GRADUATE PROGRAM COORDINATOR-SEHS

University of Alabama at Birmingham; University (FL); On-site; USD 45,000 - 74,000; Full time

Job summary

The University of Alabama at Birmingham SEHS invites a detail-oriented Graduate Program Coordinator to support doctoral and master's programs, ensuring smooth operations, policy alignment, and strong student service.

You will coordinate administrative and student services, liaise with SEHS departments, and support faculty needs to promote timely progress and successful outcomes.

Qualifications

• Bachelor's degree in Education or related field with 3 years of related experience.
• Master's degree preferred in Education or related field.
• Experience in higher education and graduate programs preferred.

Responsibilities

• Serve as primary contact for current and prospective graduate students.
• Advise students on program requirements, policies, registration, and progress.
• Coordinate orientation, communications, and professional development for students.
• Manage day-to-day operations of graduate programs (master's, EdS, EdD, PhD).
• Maintain student records, degree audits, and program tracking systems.
• Coordinate graduate admissions and assist with curriculum updates.

Skills

Organizational skills

Communication skills

Problem-solving

Microsoft Office

Student information systems

Education

Bachelor's degree in Education or related field

Master's degree preferred in Education or related field

Tools

Banner

Salesforce

Job description

Job Description - GRADUATE PROGRAM COORDINATOR-SEHS (T238819)

GRADUATE PROGRAM COORDINATOR-SEHS - ( T238819 )

Description

Vision: UAB is a world-class research university and academic health system committed to understanding and improving human experience.

Mission: UAB enriches society and improves health and well-being through transformational educational experiences, groundbreaking research, innovation and entrepreneurship, community engagement, and world-class patient care while serving our UAB, local and global communities.

Values: UAB Shared Values: We CARE Collaborate: Work as a team for the greater good. Act with integrity: Be accountable and always do the right thing. Respect all: Champion diversity and opportunities for all, with civility. Excel: Innovate and strive for excellence in everything we do.

The University of Alabama at Birmingham (UAB) School of Education and Human Sciences (SEHS) is seeking a detail-oriented, student-focused Graduate Program Manager to support the successful delivery and continuous improvement of its graduate programs, with emphasis on doctoral and non-teacher education master's programs. This position plays a key role in managing program operations, supporting faculty and student needs, and ensuring alignment with institutional policies and goals. Reporting to the Associate Dean for Research and Graduate Programs, the Graduate Program Coordinator serves as the central point of contact for coordinating administrative and operational aspects of graduate education across SEHS departments.

To coordinate the administrative and student support functions of graduate programs within UAB's School of Education and Human Sciences. To facilitiate communication among students, faculty, applicants, and university partners. To support efficient program operations and compliance with academic and institutional requirements.

Duties and Responsibilities

• Serve as the primary point of contact for current and prospective graduate students.


• Advise and provide guidance to students on program requirements, policies, registration, and academic progress.


• Support students through key milestones: admission, registration, qualifying exams, candidacy, thesis/dissertation submission, and graduation.


• Coordinate orientation sessions, student communications, and professional development opportunities.


• Manage day-to-day operations of graduate programs (master's, EdS, EdD, PhD), including scheduling, communication, implementation of academic requirements, academic calendars, and event coordination.


• Support planning and execution of student-facing events (e.g., orientation, dissertation defenses), and help maintain graduate program content on SEHS websites.


• Maintain student records, degree audits, and program tracking systems (e.g., Banner, Salesforce, others).


• Support program review and accreditation processes by compiling data and preparing reports.


• Coordinate graduate admissions processes: track applications, communicate with applicants, and support faculty review committees.


• Liaise with the Graduate School or equivalent unit to ensure accurate processing of applications, assistantships, and admissions decisions.


• Support recruitment efforts, including attending graduate fairs, developing promotional materials, and maintaining web content.


• Supervises and coordinates recruitment activities with the graduate recruiter


• Assist graduate program directors and faculty with curriculum updates, scheduling, and catalog revisions.


• Support committee work related to curriculum, admissions, or graduate policy.


• Monitor graduate assistantship allocations and coordinate contracts and assignments with HR or payroll.


• Provide administrative assistance to graduate program faculty and committees, including meeting coordination and documentation.


• Monitor and maintain accurate graduate student records in compliance with UAB and Graduate School policies


• Track progress from admission to graduation: e.g report on enrollment, retention, graduation, and student success data.


• Assist with institutional reporting, grant proposals, and accreditation documentation.


• Assist in collecting and analyzing data for enrollment, retention, program outcomes, and accreditation reporting.


• Perform other duties as assigned

Salary Range: $45,395 - $73,770

Qualifications

Bachelor's degree required in Education, Higher Education Administration, or a related field and three (3) years of related experience required. Master's degree in Education, Higher Education Administration, Student Affairs, or a related field preferred.

Preferred

• Minimum of 3 years of experience in higher education, recruitment, coordinating with graduate programs.


• Strong organizational, communication, and problem-solving skills.


• Proficiency with student information systems and Microsoft Office tools.


• Experience working with graduate students or within graduate program structures.


• Familiarity with UAB systems such as Banner and Salesforce.


• Ability to work collaboratively within a team and with leadership.
  

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Professional & Managerial

Organization

430000000 School of Education & Human Sciences Dean's Office

Employee Status

Regular

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Onsite