Graduate Programs Coordinator: Psychology & Counseling

Philadelphia College of Osteopathic Medicine; Philadelphia (Philadelphia County); On-site; USD 37,000 - 45,000; Full time

Job summary

Philadelphia College of Osteopathic Medicine is seeking a Programs Coordinator to provide comprehensive administrative, academic, and operational coordination for graduate programs in School Psychology and Counseling. You will collaborate with students, program directors, the Dean, and other offices to support effective administration and day-to-day operations.

The role involves accreditation coordination, course scheduling, payroll liaison, and maintaining program databases.

Qualifications

• Bachelor's degree required; Master's preferred.
• Minimum two years of administrative experience in higher education or equivalent.
• Strong written and verbal communication skills; attention to detail.

Responsibilities

• Administratively coordinate School Psychology and Counseling graduate programs, including MS, EdS, PsyD, PhD, and certificates.
• Assist with accreditation applications and documentation (NASP, APA, CACREP) and maintain program databases.
• Coordinate program schedules, payroll information, course sequencing, room bookings, and syllabi databases.
• Manage testing materials inventory, assess distribution for terms, and liaise with instructors.
• Assist Registrar with grades, audits, and documentation for BCBA certificates.
• Support website updates, onboarding programs, handbooks, and catalog content.
• Operate Blackboard, ExamSoft, and other academic systems; provide student and faculty support.

Skills

Communication

Customer service

Multitasking

Initiative

Problem solving

Business writing

Education

Bachelor's degree

Master's degree

Tools

Microsoft Office

Job description

Philadelphia College of Osteopathic Medicine is seeking a Programs Coordinator to provide comprehensive administrative, academic, and operational coordination for graduate programs in School Psychology and Counseling. You will collaborate with students, program directors, the Dean, and other offices to support effective administration and day-to-day operations.

The role involves accreditation coordination, course scheduling, payroll liaison, and maintaining program databases.