Administrative Specialist & Campus Office Coordinator

University of North Texas - Denton; Denton (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

University of North Texas in Denton seeks an Administrative Specialist to support the Communication Studies department. The role includes front desk duties, assisting faculty, course data entry, procurement, calendar maintenance, and office operations.

Qualifications include an Associate's degree with three years of office experience, strong customer service, and proficiency in Microsoft Office, CourseLeaf, and EIS. Typical schedule is Monday–Friday, 8am–5pm.

Qualifications

• Associate's degree and three years of moderately responsible and varied office administration or business management experience.
• Strong customer service skills and ability to handle multiple tasks.
• Familiarity with CourseLeaf, EIS, and procurement processes.

Responsibilities

• Manage front desk operations for faculty, students, and visitors.
• Oversee copy machines, maintenance, and supplies, including budgeting for services.
• Enter course data in CourseLeaf and update schedules each semester.
• Assist students with adds/drops and overrides; manage program communications.
• Maintain website calendars, newsletters, and general email accounts.
• Coordinate instructional materials and purchasing via pcard/requisition system.
• Complete annual inventory and asset tracking for the department.
• Assist with IT-related issues in coordination with Academic IT.

Skills

Customer service

MS Office

Budgeting

Record keeping

Education

Associate's degree + 3 years experience

Tools

CourseLeaf

EIS

PCARD / Requisition system

Job description

University of North Texas in Denton seeks an Administrative Specialist to support the Communication Studies department. The role includes front desk duties, assisting faculty, course data entry, procurement, calendar maintenance, and office operations.

Qualifications include an Associate's degree with three years of office experience, strong customer service, and proficiency in Microsoft Office, CourseLeaf, and EIS. Typical schedule is Monday–Friday, 8am–5pm.