Senior Administrative Coordinator

University of North Texas System; Denton (TX); On-site; USD 40,000 - 54,000; Full time

Job summary

The University of North Texas in Denton is seeking a Senior Administrative Coordinator to drive the daily operations of the Enrollment Partnerships department. This role serves as a central point of contact for colleagues, partners, and leadership, ensuring calendars, meetings, and workflows run smoothly and efficiently.

You will manage reports, support hiring processes, oversee budgets, and help develop processes that improve accuracy and speed.

Qualifications

• Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Responsibilities

• Provide proactive management of departmental operations, including timely correspondence, calendar management, coordination of appointments and meetings, support of hiring processes, and maintaining departmental schedules, priorities, and workflows with efficiency and accuracy.
• Prepare, generate, and submit departmental reports; manage special projects from initiation to completion, ensuring deadlines are consistently met and deliverables exceed expectations.
• Serve as the communications hub for the department by drafting and distributing updates, reminders, and announcements with professionalism; ensuring staff, leadership, and partners aligned and informed.
• Coordinate meetings, workshops, and events by planning all logistics, preparing materials, securing supplies, and managing registrations, ensuring seamless execution and a professional experience for all participants.
• Oversee financial and budget functions of departmental accounts, including forecasting, purchasing, reconciliation, reporting, and travel processing with accuracy, transparency, and accountability.
• Research potential solutions for operational challenges, provide thoughtful recommendations, and implement innovative strategies that improve efficiency and outcomes across the department.
• Strengthen departmental by supporting onboarding for new staff and ensuring the team has the tools and resources needed to succeed.

Skills

Communication

Microsoft Office

Budgeting knowledge

Time management

Interpersonal skills

Report generation

Education

Bachelor's degree

Tools

Microsoft Excel

Budgeting software

Job description

Title: Senior Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Enrollment Management

SubDivision-Department: UNT-Enrollment Partnerships

Department: UNT-Enrollment Partnerships-164300

Job Location: Denton

Salary: $47,232.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Enrollment Partnerships Department at UNT builds strategic collaborations with K-12 schools, community colleges, and other organizations to create clear pathways and pipelines to the university. These partnerships are designed to support student success from early engagement through degree completion, expanding access to higher education and strengthening academic transitions across educational institutions.

Position Overview

The Senior Administrative Coordinator is the organizational driver of the Department of Enrollment Partnerships at the University of North Texas. This role powers the smooth operation of a department dedicated to building pathways that change students’ lives. As the central point of contact for colleagues, partners, and leadership, the Senior Administrative Coordinator ensures that daily operations run flawlessly while also sparking new ideas to make processes smarter, faster, and more impactful.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional communication and interpersonal skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, and to coordinate the work of others.
• Ability to balance multiple priorities and keep complex projects on track.
• Ability to keep records, to assemble and organize data, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications:

• Knowledge of University and UNT System policy and operating procedures.
• Work experience as an administrative coordinator in an academic setting.

Required License/Registration/Certifications

N/A

Job Duties

• Provide proactive management of departmental operations, including timely correspondence, calendar management, coordination of appointments and meetings, support of hiring processes, and maintaining departmental schedules, priorities, and workflows with efficiency and accuracy.
• Prepare, generate, and submit departmental reports; manage special projects from initiation to completion, ensuring deadlines are consistently met and deliverables exceed expectations.
• Serve as the communications hub for the department by drafting and distributing updates, reminders, and announcements with professionalism; ensuring staff, leadership, and partners aligned and informed.
• Coordinate meetings, workshops, and events by planning all logistics, preparing materials, securing supplies, and managing registrations, ensuring seamless execution and a professional experience for all participants.
• Oversee financial and budget functions of departmental accounts, including forecasting, purchasing, reconciliation, reporting, and travel processing with accuracy, transparency, and accountability.
• Research potential solutions for operational challenges, provide thoughtful recommendations, and implement innovative strategies that improve efficiency and outcomes across the department.
• Strengthen departmental by supporting onboarding for new staff and ensuring the team has the tools and resources needed to succeed.

Physical Requirements

• Communicating with others to exchange information.
• Moving about to accomplish tasks or moving from one worksite to another.
• Repeating motions that may include the wrists, hands and/or fingers.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Monday-Friday, 8 a.m.-5 p.m.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.