Graduate Programs Coordinator, Nursing (Hybrid/Onsite)

Penn State Lady Lions; State College (Centre County); On-site; USD 37,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

The Ross and Carol Nese College of Nursing at Penn State is seeking an Academic Program Coordinator to support graduate programs across residential, online, and hybrid formats. This role focuses on administering student records, registration, and degree requirements while coordinating communications with students, faculty, and leadership.

Key duties include LionPATH course setup, examining and defense coordination, admissions activities, and preparing formal documentation.

Qualifications

• Excellent interpersonal skills; Inclusive and respectful when working with and supporting others.
• Effective written and verbal communication skills.
• Outstanding organizational skills and a proven record of reliable, timely task completion.
• Driven to provide excellent customer service.
• Proficiency in Microsoft 365 applications, including Word and Excel is preferred.

Responsibilities

• Build and manage course schedules in LionPATH, including course setup, classroom reservations, and Zoom scheduling for residential, online, and hybrid courses.
• Coordinate doctoral examinations and dissertation defenses, managing scheduling, communications, documentation, approvals, and related logistics.
• Monitor student academic progress and degree requirements by tracking milestones, maintaining benchmark records, and reviewing graduation eligibility.
• Communicate with graduate students regarding registration, academic requirements, policies, procedures, deadlines, and graduation processes.
• Prepare and process reports, graduate assistantship appointments, offer letters, contracts, salary assignments, and related administrative documentation.
• Coordinate graduate admissions activities and serve as a primary point of contact for prospective graduate students.
• Maintain student and program records, databases, advising folders, tracking spreadsheets, and academic documentation to ensure accuracy and compliance.
• Serve as a primary point of contact for graduate students, providing guidance on registration, advising, academic policies, and program requirements.
• Support course enrollment management through registration assistance, enrollment adjustments, overrides, course permissions, and exception processing.
• Coordinate academic meetings, special events, seminars and activities, including arrangements for facilities, supplies, technology and food service.
• Provide logistical support for residential, online, and hybrid programs through classroom scheduling, room reservations, Zoom administration, and multi-campus coordination.
• Collaborate regularly with Graduate Enrollment Services, faculty, and other university offices to support graduate education operations.

Skills

Interpersonal skills

Written and verbal communication

Organizational skills

Customer service

Microsoft 365 (Word/Excel)

Education

GED or HS

Job description

The Ross and Carol Nese College of Nursing at Penn State is seeking an Academic Program Coordinator to support graduate programs across residential, online, and hybrid formats. This role focuses on administering student records, registration, and degree requirements while coordinating communications with students, faculty, and leadership.

Key duties include LionPATH course setup, examining and defense coordination, admissions activities, and preparing formal documentation.