Graduate Programs Coordinator - English Department

Penn State University; University Park (TX); On-site; USD 41,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Competitive benefits package

Paid time off

Job summary

Penn State University in University Park is seeking an Academic Program Coordinator to provide essential administrative support to the English department's graduate programs.

The role focuses on data management, budget monitoring, recruitment activities, and coordination of graduate student onboarding and events, with some on-site requirements and occasional after-hours work as needed.

Qualifications

• Outstanding attention to detail and accuracy.
• Excellent interpersonal and customer service skills.
• Strong organizational and problem-solving abilities.
• Effective written and verbal communication.
• Proficiency in Microsoft Office 365 for data tracking and reporting.

Responsibilities

• Serve as primary department contact for program inquiries and aid students and instructors.
• Respond to inquiries from prospective students and monitor enrollment statistics.
• Monitor program budget and track assistantships/fellowships and expenditures.
• Create and maintain databases and generate reports for leadership.
• Support graduate directors with reporting and website updates.
• Coordinate student recruitment, travel, and reimbursements for visits.
• Coordinate scholarship and fellowship data and monitor expenses.
• Assist onboarding of new graduate students and enter assistantships/fellowships into systems.
• Review graduation eligibility and ensure degree requirements are met.
• Process exam requests and coordinate with Graduate School and others.

Skills

Attention to detail

Interpersonal skills

Organizational skills

Communication

MS Office 365

Education

Associate Degree with 4+ years experience

GED or HS with 2+ years experience

Tools

Excel

Outlook

Word

Job description

Penn State University in University Park is seeking an Academic Program Coordinator to provide essential administrative support to the English department's graduate programs.

The role focuses on data management, budget monitoring, recruitment activities, and coordination of graduate student onboarding and events, with some on-site requirements and occasional after-hours work as needed.