Graduate Program Coordinator

University of California, Davis; Davis (CA); Hybrid; USD 59,000 - 104,000; Full time

Job summary

University of California, Davis is seeking a Graduate Program Coordinator to manage multiple graduate programs, designations, and post-bac certificates, provide academic and financial support, and coordinate admissions and events. This is a hybrid position.

The role requires partnering with faculty and committees, handling funding, fellowships, reimbursements, and developing strategic plans for instructional programs and recruitment. Strong advising and communication skills are essential.

Qualifications

• High School Graduate
• Experience utilizing critical thinking, analytical and creative problem solving skills for program and financial management/analysis.
• Experience and/or training on advising/counseling students.
• Working knowledge of advising and counseling techniques.
• Excellent interpersonal and communication skills to communicate effectively verbally and in writing.
• Ability to work with diverse populations with multicultural competence.
• Ability in problem identification and reasoning; ability to develop original ideas to solve problems.
• Mathematical competence to calculate GPAs and employment percentages and to create/follow/monitor budgets.

Responsibilities

• GRADUATE PROGRAM COORDINATION AND ADVISING (50%).
• GRADUATE PROGRAM ADMISSIONS & EVENTS (25%).
• FINANCIAL ADMINISTRATION (20%).
• TEAM-DIRECTED GROUP WORK (5%).

Skills

Critical thinking

Analytical skills

Counseling/advising

Interpersonal communication

Multicultural competence

Budgeting

Education

Bachelor's degree

Job description

Job Summary

Under general supervision and in collaboration with the faculty Graduate Program Chairs, the Graduate Program Coordinator is responsible for managing all aspects of the assigned graduate programs, designated emphases, graduate certificates, and post-bac certificate programs. Serve as backup for all others. This unit has 5 graduate programs, 5 designated emphases and 1 post-bac certificate. Responsible for providing comprehensive administrative, career, and academic support. Manage graduate funding, including fellowships, employment, and reimbursements. Working closely with graduate program committees, develop strategic plans for instructional programs and marketing/recruitment. Coordinate the hiring of graduate students (all titles) and readers (graduate, undergraduate, non-student). This is a hybrid position.

Qualifications

Minimum Qualifications

• High School Graduate
• Experience utilizing critical thinking, analytical and creative problem solving skills for program and financial management/analysis.
• Experience and/or training on advising/counseling students.
• Working knowledge of advising and counseling techniques.
• Excellent interpersonal and communication skills to communicate effectively verbally and in writing.
• Ability to work with diverse populations with multicultural competence.
• Ability in problem identification and reasoning; ability to develop original ideas to solve problems.
• Mathematical competence to calculate GPAs and employment percentages and to create/follow/monitor budgets.

Preferred Qualifications

• Bachelor's degree in related area and /or equivalent experience / training.
• Experience assessing college transcripts and accurately calculating course grades and grade point averages, balances and deficiencies.
• Knowledge of university, Graduate Council, and graduate program policy/procedure requirements and their application to specific programs of major.
• Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility / authorization for international students.
• Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
• Knowledge of the marketing process. Ability to conduct research and compose/present compelling stories.
• Skills to obtain, synthesize, and analyze data and develop statistics from a variety of campus sources.

Key Responsibilities

• 50% - GRADUATE PROGRAM COORDINATION AND ADVISING
• 25% - GRADUATE PROGRAM ADMISSIONS & EVENTS
• 20% - FINANCIAL ADMINISTRATION
• 5% - TEAM-DIRECTED GROUP WORK

Department Overview

Languages and Literature is an administrative umbrella for the following departments and programs: Ancient Mediterranean Studies; Comparative Literature; Critical Theory; East Asian Languages and Cultures (Chinese and Japanese); French; German; Humanities; Human Rights; Italian; Medical Humanities; Portuguese; Religion, Culture and Society; Russian; and Spanish. These departments and programs constitute a large instruction and research unit within the College of Letters and Science. The unit also administers five Designated Emphasis (Classics & Classical Receptions; Critical Theory; Human Rights; Second Language Acquisition; and the Study of Religion) and is closely affiliated with the UC Davis Language Center. This position is one of two that support the graduate student population. There are approximately 60 senate faculty, 40 non-senate faculty, 100 graduate students, 3 Undergraduate Advisors and 2 Graduate Program Coordinators in the unit represented by eleven different chairs and directors that have autonomy over their programs. This position provides comprehensive and wide-ranging academic advising services to a diverse population, including a significant number of international students.

Position Information

• Salary or Pay Range: $58,800 /yr. - $104,370 /yr.
• Salary Frequency: Annual
• Salary Grade: 142
• UC Job Title: STDT SVC ADVISOR 3 SV
• UC Job Code: 005156
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Monday – Friday, 8:00AM - 5:00PM
• Location: Davis, CA
• Union Representation: SV - Student Service Advising Professionals
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work occasional overtime including evenings and weekends, usually on short notice to meet operational needs. Position requires work at a computer for extended periods of time in an office with frequent foot traffic and interruptions, conversations and ringing phone lines. Employee is personally responsible for following health and safety guidelines/instructions.

Special Requirements

This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.