Graduate Medical Education Program Coordinator II, Surgery

UTSW; Town of Texas (WI); On-site; USD 60,000 - 90,000; Full time

Job summary

UT Southwestern Medical Center is seeking a Graduate Medical Education Program Coordinator II to support Surgery Education and GME programs. The role requires detailed coordination, strong confidentiality, and proactive problem solving to ensure compliance with medical school policies.

The candidate will manage recruitment, onboarding, credentialing, and program evaluation, collaborating with leadership and staff to maintain accreditation and quality education across residency and fellowship

Qualifications

• Associate’s Degree in business administration, healthcare administration, or related field required, (four years of administrative experience or 60 semester hours of college credit may substitute for an Associate’s Degree)
• 2 years of direct experience with a medical education program required, including knowledge of ACGME or LCME accreditation requirements
• Bachelor’s Degree preferred
• TAGME certification Upon Hire

Responsibilities

• Coordinates all aspects of the GME program, including development and implementation of innovative educational strategies.
• Supports daily operations of the GME residency/fellowship programs, possibly with other coordinators/administrators.
• Facilitates resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
• Provides guidance and mentorship to residents/fellows and junior coordinators on policies and procedures.
• Leads program compliance with ACGME requirements and institutional standards; advises on inquiries from residents and faculty.
• Oversees program evaluation and timely data analysis for residents, faculty, and programs.
• Leads preparation and submission of reports to the ACGME and other bodies.
• Develops and maintains program procedures per accrediting agency standards.
• Represents the program at meetings and conferences; builds relationships with stakeholders.
• Oversees budget management and compliance with financial regulations.

Education

Associate’s Degree in business administration, healthcare administration, or related field

Bachelor’s Degree

TAGME certification

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

UT Southwestern Medical Center has an opening for a Graduate Medical Education Program Coordinator II.

Surgery Education is searching for an experienced GME Program Coordinator II to join our team. Ideal candidates will have a history of success in coordinating GME programs, be knowledgeable of ACGME and GME program and accreditation requirements, will be resourceful, detail-oriented, extremely organized, skilled at task prioritization and time management, demonstrate strong verbal and written communication skills, dependable, and a critical thinker with a proactive approach toward problem solving. To be successful in this role, this individual must operate with a high level of professionalism and confidentiality, with a customer service focus and ensure compliance with all medical school policies and procedures..

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education

Associate’s Degree in business administration, healthcare administration, or related field required, (four years of administrative experience or 60 semester hours of college credit may substitute for an Associate’s Degree)

• Experience

2 years of direct experience with a medical education program required, including specific knowledge and experience with ACGME or LCME accreditation requirements and national standards related to medical education programs

May be required to submit to a federal background investigation.

Preferred

• Education

Bachelor’s Degree

• Licenses and Certifications

(TAGME) TRAINING ADMINS OF GRAD MED ED TAGME certification Upon Hire

JOB DUTIES

• Coordinates all aspects of the GME program, including the development and implementation of innovative educational strategies.
• Supports the daily operations and activities of the GME residency/fellowship program(s), possibly in conjunction with other levels of GME Program Coordinators/Administrators.
• Facilitates resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing in collaboration with the Program Director.
• Provides guidance and mentorship to residents/fellows and junior program coordinators and other administrative staff on GME policies, program procedures, and administrative matters.
• Leads program compliance efforts, ensuring adherence to all ACGME requirements, institutional policies and regulatory standards, and advises and consults on issues or inquiries from residents/fellows, faculty, staff and department chairs.
• Oversees the program evaluation, including residents, faculty and program evaluations, ensuring timely completion and analysis of data.
• Leads in the preparation and submission of all required reports and documentation to the ACGME and other regulatory bodies.
• Leads the development and implementation of program quality improvement initiatives and participate in national and regional GME conferences.
• Collaborates with program leadership on all aspects of accreditation activities, including site visits, self-studies and special reviews.
• Develops, implements, and maintains all program procedures in accordance with institutional and accrediting agency standards.
• Acts as the primary liaison with the Program Director, providing regular updates on program progress, identifying and resolving program challenges.
• Mentors junior program coordinators and other administrative staff as assigned.
• Represents the program at local, state and national meetings and conferences as a program representative.
• Develops and maintains strong relationships with key stakeholders, including faculty, residents, staff, administrators and external agencies.
• Oversees program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
• Perform other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status or veteran status.