Graduate Medical Education Program Coordinator I

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

PPO medical plan

1st-year full-time coverage

Paid Time Off

Retirement Programs

Paid Parental Leave

Wellness programs

Tuition Reimbursement

PSLF Qualified Employer

Job summary

UT Southwestern Medical Center in Dallas seeks an experienced administrator to coordinate one or more residency and fellowship programs. You will work with the Program Director to implement activities, maintain records and accreditation documentation, and ensure compliance with ACGME, AMA, NRMP, and other bodies.

The role involves resident recruitment, onboarding, scheduling evaluations, and budget monitoring.

Qualifications

• Associate's Degree in business administration, healthcare administration, or related field required.
• Experience coordinating residency/fellowship programs or related administrative roles preferred.

Responsibilities

• Coordinate and facilitate GME program activities (didactic sessions, conferences, orientation, graduation).
• Maintain program records, databases, and accreditation documentation.
• Assist with resident recruitment, onboarding, visa/licensure, and credentialing.

Skills

Program coordination

GME knowledge

Communication

Education

Associate's Degree

Bachelor's Degree pref

Tools

RMS

EHR

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

This position is responsible for the successful administration and coordination of one or more accredited/non-accredited residency/fellowship programs at UT Southwestern Medical Center. This position will work closely with the Program Director to ensure the successful implementation and oversight of program activities, such as facilitate and coordinate educational activities, maintain records, databases, provide oversight of the application process, and maintain documentation for continued accreditation. This position will provide guidance to residents/fellows on program and GME policies, and administrative aspects of the program. Tracks, documents, and reports resident and fellow educational activities to support board certification requirements, maintain program accreditation, and ensure compliance with Graduate Medical Education (GME) policies and procedures. Serves as a key liaison among learners, faculty, staff, the Texas Medical Board (TMB), Council on Podiatric Medical Education (CPME), GME, ACGME, and other regulatory and accrediting organizations. Assists in the planning, implementation, and administration of program academic and operational activities. Provides guidance on program and GME policies, procedures, and other non-clinical aspects of training programs. Maintains a strong working knowledge of ACGME policies and requirements, including Common Program Requirements and Specialty-Specific Requirements, and ensures that relevant policies and procedures are effectively communicated to Program Directors, faculty, fellows, and staff. Utilizes program systems, databases, and reporting tools to monitor and support compliance with ACGME, AMA, NRMP, TMB, and other applicable accrediting and regulatory bodies.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education Associate's Degree in business administration, healthcare administration, or related field. (Two years of related experience or 60 semester hours of college credit may substitute for an Associate's Degree)
• Experience May be required to submit to a federal background investigation.

Preferred

• Education Bachelor's Degree

JOB DUTIES

• Coordinate and facilitate all aspects of the GME program, including educational activities (e.g., didactic sessions, conferences, grand rounds) and program-wide events (e.g., orientation, graduation, retreats).
• Conducts day-to-day administrative operations, including maintaining program records, databases, and accreditation documentation.
• Assists with resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
• Provides assistance and support to residents/fellows on program policies, procedures, and administrative matters.
• Works closely with the Program Director to ensure program compliance with ACGME requirements and institutional policies.
• Assists the program leadership with program quality initiatives and improvement projects.
• Participates in professional development activities.
• Coordinates and facilitates resident/fellow evaluations, including scheduling, data entry, and analysis.
• Assists with the preparation and submission of all required reports and documentation to the ACGME, the Accreditation Council for Graduate Medical Education (ACGME), and other regulatory bodies.
• Maintains and updates program letters of agreement with affiliated institutions and training sites.
• Assists with the coordination of accreditation site visits, special reviews, and annual program evaluations.
• Assists with the development, implementation, and tracking of resident wellness programs.
• Maintains effective communication with residents, fellows, faculty, staff, and other stakeholders.
• Utilizes and maintains proficiency in relevant software systems, such as the Residency Management System (RMS), electronic health records (EHR), and other program-specific applications.
• Assists with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
• Perform other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.