Graduate Medical Education Program Coordinator II, Surgery

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

UT Southwestern Medical Center seeks a Graduate Medical Education Program Coordinator II to join the Surgery Education team. The role requires coordinating GME programs, ensuring accreditation compliance, and supporting residency and fellowship activities with a strong emphasis on organization and confidentiality.

Ideal candidates will have 2+ years of GME program experience, familiarity with ACGME/LCME standards, and the ability to manage recruitment, onboarding, and regulatory reporting.

Qualifications

• Associate's degree in business administration, healthcare administration, or related field; four years of administrative experience or 60 semester hours of college credit may substitute.
• At least 2 years of direct experience with a medical education program and knowledge of ACGME or LCME accreditation requirements.
• Preferred: Bachelor's degree.
• TAGME certification required upon hire.

Responsibilities

• Coordinate all aspects of the GME program, including the development and implementation of innovative educational strategies.
• Support daily operations and activities of the GME residency/fellowship program(s).
• Facilitate resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing in collaboration with the Program Director.
• Provide guidance and mentorship to residents/fellows and junior program coordinators and other administrative staff on GME policies and procedures.
• Lead program compliance efforts, ensuring adherence to ACGME requirements, institutional policies, and regulatory standards.
• Oversee program evaluation, including residents, faculty, and program evaluations, ensuring timely completion and analysis of data.
• Lead the preparation and submission of all required reports to the ACGME and other regulatory bodies.
• Lead development and implementation of program quality improvement initiatives and participate in national/regional GME conferences.
• Collaborate with program leadership on accreditation activities, including site visits and self-studies.
• Develop and maintain all program procedures in line with standards.
• Act as primary liaison with the Program Director, providing regular updates and resolving challenges.
• Mentor junior coordinators and staff as assigned.
• Represent the program at meetings and conferences locally, state-wide, and nationally.
• Develop and maintain relationships with key stakeholders including faculty, residents, staff, and external agencies.
• Oversee program budget management, including monitoring expenditures and ensuring regulatory compliance.

Education

Associate's Degree in business administration, healthcare administration, or related field

Bachelor's Degree

TAGME certification

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

UT Southwestern Medical Center has an opening for a Graduate Medical Education Program Coordinator II.

Surgery Education is searching for an experienced GME Program Coordinator II to join our team. Ideal candidates will have a history of success in coordinating GME programs, be knowledgeable of ACGME and GME program and accreditation requirements, will be resourceful, detail-oriented, extremely organized, skilled at task prioritization and time management, demonstrate strong verbal and written communication skills, dependable, and a critical thinker with a proactive approach toward problem solving. To be successful in this role, this individual must operate with a high level of professionalism and confidentiality, with a customer service focus and ensure compliance with all medical school policies and procedures.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education Associate's Degree in business administration, healthcare administration, or related field required, (four years of administrative experience or 60 semester hours of college credit may substitute for an Associate's Degree)
• Experience 2 years of direct experience with a medical education program required, including specific knowledge and experience with ACGME or LCME accreditation requirements and national standards related to medical education programs. May be required to submit to a federal background investigation.

Preferred

• Education Bachelor's Degree

Licenses and Certifications

• (TAGME) TRAINING ADMINS OF GRAD MED ED TAGME certification Upon Hire

JOB DUTIES

• Coordinates all aspects of the GME program, including the development and implementation of innovative educational strategies.
• Supports the daily operations and activities of the GME residency/fellowship program(s), possibly in conjunction with other levels of GME Program Coordinators/Administrators.
• Facilitates resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing in collaboration with the Program Director.
• Provides guidance and mentorship to residents/fellows and junior program coordinators and other administrative staff on GME policies, program procedures, and administrative matters.
• Leads program compliance efforts, ensuring adherence to all ACGME requirements, institutional policies, and regulatory standards, and advises and consults on issues or inquiries from residents/fellows, faculty, staff and department chairs.
• Oversees the program evaluation, including residents, faculty, and program evaluations, ensuring timely completion and analysis of data.
• Leads in the preparation and submission of all required reports and documentation to the ACGME and other regulatory bodies.
• Leads the development and implementation of program quality improvement initiatives and participate in national and regional GME conferences.
• Collaborates with program leadership on all aspects of accreditation activities, including site visits, self-studies, and special reviews.
• Develops, implements, and maintains all program procedures in accordance with institutional and accrediting agency standards.
• Acts as the primary liaison with the Program Director, providing regular updates on program progress, identifying and resolving program challenges.
• Mentors junior program coordinators and other administrative staff as assigned.
• Represents the program at local, state, and national meetings and conferences as a program representative.
• Develops and maintains strong relationships with key stakeholders, including faculty, residents, staff, administrators, and external agencies.
• Oversees program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
• Perform other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.