Graduate Medical Education Program Coordinator II, Family Medicine

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid Time Off

Retirement Programs

Paid Parental Leave

Tuition Reimbursement

PSLF Qualified Employer

Job summary

UT Southwestern Medical Center in Dallas seeks a seasoned residency/fellowship program administrator to oversee one or more GME programs with minimal oversight. The role requires autonomy, strong knowledge of accreditation processes, and ability to coordinate operations with the Program Director.

Responsibilities include ensuring ACGME compliance, directing recruitment, credentialing, budgeting, and reporting to accrediting bodies, while mentoring junior staff and representing the program at

Qualifications

• Associate's Degree in healthcare administration or related field; four years of administrative experience or 60 semester hours may substitute for an Associate's Degree.
• Two years of direct experience with a medical education program; knowledge of ACGME or LCME accreditation requirements and national standards.

Responsibilities

• Coordinate all aspects of the GME program, including development and implementation of innovative educational strategies.
• Support daily operations of the GME residency/fellowship program(s) and collaborate with other coordinators/administrators.
• Facilitate resident recruitment, selection, and onboarding, including visa requirements and credentialing.
• Provide guidance and mentorship to residents/fellows and junior staff on GME policies and procedures.
• Lead program compliance efforts, ensuring adherence to ACGME requirements and institutional policies.
• Oversee program evaluation of residents, faculty, and programs with timely data analysis.
• Lead preparation and submission of reports to ACGME and other regulators.
• Develop and implement program quality improvement initiatives and participate in national/regional GME conferences.
• Collaborate with leadership on accreditation activities, site visits, self-studies and special reviews.
• Develop, implement, and maintain all program procedures per standards.
• Act as liaison with Program Director and provide updates on progress and challenges.
• Mentor junior coordinators and administrative staff as assigned.
• Represent the program at local, state, and national meetings and conferences.
• Maintain relationships with stakeholders including faculty, residents, staff, and external agencies.
• Oversee program budget management and ensure financial compliance.

Skills

ACGME accreditation knowledge

Program coordination

Regulatory compliance

Leadership & mentorship

Education

Associate's Degree in healthcare administration or related field

Bachelor's Degree

TAGME certification

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Position is responsible for the successful administration and coordination of one or more accredited/non-accredited residency/fellowship programs at UT Southwestern Medical Center with minimal oversight. This position requires a high level of autonomy and responsibility in conjunction with the Program Director on the oversight of accreditation, program operations, and regulatory compliance. This role requires advanced knowledge, skills, and experience in all aspects of GME program administration and the ability to make informed decisions within established program guidelines.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education Associate's Degree in business administration, healthcare administration, or related field required, (four years of administrative experience or 60 semester hours of college credit may substitute for an Associate's Degree)
• Experience 2 years of direct experience with a medical education program required, including specific knowledge and experience with ACGME or LCME accreditation requirements and national standards related to medical education programs

May be required to submit to a federal background investigation.

Preferred

• Education Bachelor's Degree
• Licenses and Certifications (TAGME) TRAINING ADMINS OF GRAD MED ED TAGME certification Upon Hire

JOB DUTIES

• Coordinates all aspects of the GME program, including the development and implementation of innovative educational strategies.
• Supports the daily operations and activities of the GME residency/fellowship program(s), possibly in conjunction with other levels of GME Program Coordinators/Administrators.
• Facilitates resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing in collaboration with the Program Director.
• Provides guidance and mentorship to residents/fellows and junior program coordinators and other administrative staff on GME policies, program procedures, and administrative matters.
• Leads program compliance efforts, ensuring adherence to all ACGME requirements, institutional policies, and regulatory standards, and advises and consults on issues or inquiries from residents/fellows, faculty, staff and department chairs.
• Oversees the program evaluation, including residents, faculty, and program evaluations, ensuring timely completion and analysis of data.
• Leads in the preparation and submission of all required reports and documentation to the ACGME and other regulatory bodies.
• Leads the development and implementation of program quality improvement initiatives and participate in national and regional GME conferences.
• Collaborates with program leadership on all aspects of accreditation activities, including site visits, self-studies, and special reviews.
• Develops, implements, and maintains all program procedures in accordance with institutional and accrediting agency standards.
• Acts as the primary liaison with the Program Director, providing regular updates on program progress, identifying and resolving program challenges.
• Mentors junior program coordinators and other administrative staff as assigned.
• Represents the program at local, state, and national meetings and conferences as a program representative.
• Develops and maintains strong relationships with key stakeholders, including faculty, residents, staff, administrators, and external agencies.
• Oversees program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
• Perform other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.