Graduate Medical Education Assistant: Programs & Admin

Baptist Memorial Health Care; Oxford (MS); On-site; USD 36,000 - 56,000; Full time

Benefits offered by this job

Competitive salaries

Paid vacation/time off

Continuing education opportunities

Retirement plan

Health insurance

Free parking

Job summary

Baptist Memorial Health Care in Mississippi is seeking an Assistant-Graduate Medical Education Administrator to provide broad administrative support for the GME program, prepare reports, and handle confidential materials.

The role involves coordinating meetings and travel, supporting faculty and residents, organizing conferences, and assisting during recruitment events, with a focus on accuracy, organization, and independent work.

Qualifications

• 4 years secretarial experience with evidence or equivalent demonstrating increasing responsibilities.
• Associates degree or equivalent combination of education and experience
• Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency.
• Must possess excellent organizational, analytical, and communication skills (both written and verbal).
• Must also possess knowledge of operational management and medical terminology and high level of computer proficiency working with different office applications.

Responsibilities

• Coordinating office management activities for program leadership, including organizing and maintaining documents, reference materials, policies/procedures, office files and records, schedules/calendar(s), and setting appropriate work priorities for efficient office operations
• Providing support services for Graduate Medical Education leadership, including physician faculty, physician trainees, and future physicians
• Assisting with conference schedule for daily lectures, including scheduling, setup, preparation, dissemination of recordings, and tracking attendance, as well as other conferences (Morbidity and Mortality, Journal Club, etc.)
• Coordinating travel for program leadership and resident physicians to include outside away rotations, assist with the completion of travel requests, and ensure accommodations (hotels, rental cars, etc.)
• Interview Season: (Oct. - Dec)Assisting manager with below duties as needed:
• Assisting with meal reservations, arrange program leadership/physicians as hosts
• Disseminating applicant packets to faculty physicians/program leadership
• Assisting during recruitment events
• Assisting on interview days, keeping track of schedule
• Ordering office supplies for department
• Overseeing call rooms (cleaning schedule, stocking of linens, etc.)
• Ordering and maintaining food and refreshments for resident physicians and faculty
• Assisting and processing check requests and invoices
• Orientation: Assisting manager in preparation and scheduling of all aspects of introduction/education sessions prior to start of resident physicians' clinical rotations
• Ordering lab coats with monograms
• Assisting with program events, including wellness activities, retreats, special presentations, social events, etc.
• Assisting with and coordinating medical students' orientation, onboarding, and assignment of rotations
• Maintaining and designing departmental bulletin board

Skills

Communication

Typing 40 wpm

Organizational skills

Analytical skills

Written and verbal communication

Medical terminology

Education

Associate's degree

Equivalent combination of education and experience

Tools

Office software

Medical office systems

Job description

Baptist Memorial Health Care in Mississippi is seeking an Assistant-Graduate Medical Education Administrator to provide broad administrative support for the GME program, prepare reports, and handle confidential materials.

The role involves coordinating meetings and travel, supporting faculty and residents, organizing conferences, and assisting during recruitment events, with a focus on accuracy, organization, and independent work.