Student Worker or Graduate Assistant

Regent; Virginia; On-site; USD 18,000 - 21,000; Part time

Job summary

Regent University seeks an events assistant to support pre-event planning, day-of operations, and post-event follow-up. You will help build timelines, coordinate room reservations, AV, catering, and signage; assist with registrations and attendee communications; and manage post-event tasks like surveys and archiving materials.

The role requires strong organization, clear communication, and flexibility to work evenings and weekends during events. Familiarity with Zoom and MS Office is preferred.

Qualifications

• Current enrollment in a School of Divinity graduate program, in good academic standing.
• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication.
• Comfort with Microsoft Office/Google Workspace; familiarity with Zoom for hybrid events.
• Ability to work evenings and weekends during event periods.
• Preferred: prior event, ministry, or administrative experience.

Responsibilities

• Pre-event planning: build event timelines, schedules, task checklists, coordinate room reservations, AV, catering, signage.
• Day-of support: set up/break down spaces, staff registration, hospitality, attendee assistance, troubleshoot AV.
• Post-event follow-up: distribute feedback surveys, thank-you notes, archive photos/recordings, reconcile expenses.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Office/Google Workspace proficiency

Evenings/weekends availability

Education

Graduate program in School of Divinity

Tools

Zoom

Microsoft Office

Google Workspace

Job description

Responsibilities:

Pre-event planning

• Follow instruction of full-time staff in charge of Regent Events
• Help build event timelines, schedules, and task checklists
• Coordinate room reservations, AV requests, catering orders, and signage
• Track registrations, RSVPs, and attendee lists
• Draft and send event communications (reminders, schedules, speaker logistics) under supervision
• Prepare materials such as name badges, programs, and packets

Day-of support

• Set up and break down event spaces
• Staff registration and check-in tables
• Take charge of hospitality
• Serve as a point of contact for attendees, speakers, and presenters
• Monitor AV and hybrid/livestream setups and troubleshoot or elevate issues
• Keep sessions on schedule and relay real-time needs to the event lead

Post-event follow-up

• Distribute and compile feedback surveys
• Assist with thank-you correspondence to speakers and volunteers
• Organize photos, recordings, and session materials for archiving
• Help reconcile expenses and update event records for future planning

Additional

• Other tasks related to events as assigned

Requirements:

• Current enrollment in a School of Divinity graduate program, in good academic standing
• Strong organizational skills and attention to detail
• Clear, professional written and verbal communication
• Comfort with Microsoft Office/Google Workspace; familiarity with Zoom or Teams for hybrid events
• Ability to work evenings and weekends during event periods
• Preferred: prior event, ministry, or administrative experience
• Commitment to Regent’s core values of Excellence, Innovation, and Integrity

Salary:$13-15 per hour

Regent University does not discriminate in employment in its programs or activities on the basis of race, color, national or ethnic origin, sex, disability, age or veteran status.For full Non-Discrimination Policy click here.

Benefits

Not benefits eligible