Graduate Education Operations Specialist

Utah-Valley-University; Orem (UT); On-site; USD 42,000 - 54,000; Full time

Job summary

Utah Valley University’s School of Education seeks an Administrative Support III - Graduate Education to provide advanced administrative, financial, and operational support to the Department Chair while collaborating with faculty, staff, students, and university partners.

You will coordinate graduate course scheduling and enrollment processes, manage budgets and payroll, support meetings and events, and serve as a key liaison to ensure timely, accurate information and outstanding customer

Qualifications

• Bachelor's degree in a field related to the duties.
• Experience in higher education administrative functions preferred.
• Knowledge of FERPA regulations and student privacy requirements.

Responsibilities

• Provides advanced and confidential administrative support, including correspondence, reports, publications, and newsletters.
• Coordinates graduate course scheduling with the Department Chair and Graduate Program Manager.
• Supports graduate student admission and registration with Admissions, Scheduling, and the Registrar's Office.
• Provides administrative support to the Department Chair, faculty, and staff.
• Schedules appointments, meetings, room reservations, and travel arrangements; prepares meeting minutes as needed.
• Manages departmental budgets, purchasing, billing, inventory, expenditure tracking, and account reconciliation.
• Oversees payroll processing and related personnel transactions, including timecards, ePAFs, eSAFs, new hire paperwork, and employment records.
• Coordinates financial and administrative activities, including requisitions, purchase orders, travel, budget tracking, and account management.
• Serves as a primary point of contact for inquiries, providing accurate information and guidance to students, employees, and visitors.
• Interprets and explains department, university, and program policies and procedures.
• Serves as a liaison for the Department Chair and the graduate program.
• Assists with special projects, committees, and other departmental or university initiatives.

Skills

Organizational skills

Administrative support

Customer service

Communication skills

Time management

Attention to detail

Education

Bachelor's degree in related field

Associate degree + 2 years experience

Equivalent combination of education/experience

Tools

Banner 9

eSAFs

ePAFs

NeoEd

Wolverine Marketplace

Job description

Utah Valley University’s School of Education seeks an Administrative Support III - Graduate Education to provide advanced administrative, financial, and operational support to the Department Chair while collaborating with faculty, staff, students, and university partners.

You will coordinate graduate course scheduling and enrollment processes, manage budgets and payroll, support meetings and events, and serve as a key liaison to ensure timely, accurate information and outstanding customer