Graduate Assistant - Sports Medicine Administrative Assistant

University of the Incarnate Word; San Antonio (TX); On-site; USD 20,000 - 27,000; Part time

Benefits offered by this job

Tuition waiver

Job summary

University of the Incarnate Word (UIW) in San Antonio, TX, invites applications for a Graduate Assistant in the Sports Medicine Department (Athletic Training). The role involves managing EMR, athletic training rooms, and various clinical support tasks under the Associate Director of Athletics-Sports Medicine.

Requirements include a Bachelor’s degree in Rehab Science or related field (or current enrollment in a Masters in Athletic Training at UIW) and clinical hours in sports medicine.

Qualifications

• Bachelor’s Degree in Rehab Science or related field or Graduate student enrolled in Masters Science of Athletic Training program at UIW.
• Clinical hours in sports medicine or related field.
• Must have a valid driver license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.

Responsibilities

• Manage athletic training rooms, equipment, supplies, and inventory.
• Maintain injury, treatment, incident, insurance, and medication forms and databases in EMR.
• Communicate with department heads and coordinate check-in/check-out for physician visits and sports physicals.
• Support physicians by providing equipment or supplies needed for assessments or visits.
• Scan documentation into EMR and shared drive, ensuring documentation compliance.
• Maintain sanitary conditions and stocked inventory in training rooms weekly.
• Assist daily operations of athletic training facilities; setup/breakdown for practices/games."
• Perform other duties as assigned.

Skills

Organizational skills

Microsoft Office

Communication skills

Multi-tasking

Team player

Professionalism

Education

Bachelor’s Degree in Rehab Science or related field

Job description

Graduate Assistant - Sports Medicine Administrative Assistant

Please see Special Instructions for more details.

None.

Position Information

Position Title

Position Title Graduate Assistant - Sports Medicine Administrative Assistant

Academic Year

Academic Year 2026-2027

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

Graduate Assistant for the Sports Medicine Department (Athletic Training), performs duties that include: managing the EMR system; managing athletic training rooms, and performing other duties as assigned. The Graduate Assistant Sports Medicine Department (Athletic Training) reports directly to the Associate Director of Athletics-Sports Medicine.

Essential Functions

• Manage, organize, and maintain assigned athletic training rooms, equipment, supplies and inventory.
• Maintain computerized injury, treatment, incident, insurance, and medication forms and/or databases.
• Communicate with department heads.
• Manage check-in and check-out processes for all physician visits on campus and sports medicine physicals.
• Facilitate Physicians clinic by providing physicians with equipment or supplies needed to conduct their assessment or visit.
• Scan documentation into sports medicine shared drive and within EMR patient profiles.
• Maintain documentation compliance within EMR system.
• Management of a paper documentation.
• Ensure each athletic training room is well-stocked with appropriate inventory for daily-use and has maintained sanitary standards of cleanliness each week.
• Assistance in other duties as it pertains to the daily operations of athletic training facilities; daily cleaning, practice/game set-up and break down assistance.
• Perform other duties as assigned.

Qualifications

Knowledge Skills and Abilities

• Exceptional organization and detailed-orientated skills.
• Maintain professionalism at all times.
• Proficiency in Microsoft Office.
• Outstanding communication skills, written and verbal with the ability to communicate well with professional staff and peers.
• Ability to multi-task and be both, team player and self starter.
• Ability to use basic office equipment.
• Ability to communicate both verbally and orally.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .

Required Education

Bachelor’s Degree in Rehab Science or related field or Graduate student enrolled in Masters Science of Athletic Training program at UIW .

Required Work Experience

Clinical hours in sports medicine or related field.

Preferred Qualifications

None.

Required Certifications, Licenses or Registrations

Must have a valid driver license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW .

Work Hours

Monday – Friday with extended hours as needed to meet departmental goals.

Physical Demands

May require lifting of heavy objects items (supplies, inventory items, etc.)

Posting Number

Posting Number STU1607PO

Number of Vacancies

Number of Vacancies 1

Job Type

Job Type Part Time

Job Category

Job Category Students

Desired Start Date

Multi-Hire Pool No

Position End Date (if temporary)

Reports to

Reports to Senior Associate Athletic Director/Student Well Being

Salary $2,100 + Tuition Waiver

Open Date

Open Date 06/17/2026

Close Date

Close Date 05/15/2027

Open Until Filled No

Special Instructions to Applicant

None.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Required Documents

• Resume
• Cover Letter/Letter of Application
• Student Class Schedule

Optional Documents

• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Yes
• No
• * What is the major of your Graduate Degree?

  (Open Ended Question)

• * How many clinical hours do you have in sports medicine or a related field?

  (Open Ended Question)