Graduate Art History Programs Coordinator

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Retirement plans

Flexible work hours

Job summary

The University of Pennsylvania is seeking a Graduate Coordinator for History of Art within Penn Arts and Sciences to independently manage the graduate program and the AAMW group, from admissions through graduation, advising students and faculty and maintaining program data across multiple offices.

Based in Philadelphia, this role coordinates curriculum, events, budgets, facilities, immigration processes, and student supervision, requiring initiative and strong communication.

Qualifications

• A bachelor’s degree and 2-3 years of relevant experience, or an equivalent combination of education and experience, is required.
• Experience in higher education or academic administration is strongly preferred.
• The successful candidate will demonstrate excellent organizational, written, verbal, and interpersonal communication skills; sound judgment and discretion; initiative; and the ability to independently manage multiple complex priorities and deadlines.
• Experience advising students or faculty, interpreting policies and procedures, coordinating academic programs, supervising student employees, and working across multiple administrative functions is preferred.
• Familiarity with Penn systems such as NGSS, CLSS/Curriculum Manager, Grad Funding, Concur, Penn Marketplace, or comparable systems is highly desirable.
• This position requires regular on-site presence to effectively perform its essential functions and support departmental operations.

Responsibilities

• Independently manage the History of Art and AAMW graduate programs from admissions through graduation, including registration, academic progress, benchmarks, fellowships, funding records, exams and defenses, degree completion, program data, and reporting
• Advise graduate students and faculty on University and Graduate Division policies, procedures, deadlines, and resources; identify and resolve administrative issues and serve as liaison to the Graduate Division and other University offices
• Coordinate departmental projects and operations, facilities needs, administrative resources, correspondence, issue resolution, and student-worker hiring, training, scheduling, and supervision
• Coordinate curriculum and course administration, including scheduling, permits, room assignments, enrollment information, and updates in NGSS, CLSS/Curriculum Manager, and related systems
• Plan and coordinate departmental academic events and programming, including workshops, colloquia, recruitment and orientation activities, speakers, travel, lodging, catering, communications, event budgets, and expense tracking
• Coordinate routine operational purchasing and defined program/event expenses, monitor spending against approved budgets or funding allocations, and partner with the department’s Financial Specialist and SAS Finance on specialized processing
• Coordinate departmental components of immigration-related requests in partnership with ISSS and other University offices.

Skills

Strong organizational skills

Excellent written and verbal comms

Multi-priority management

Interpersonal skills

Education

Bachelor's degree or equivalent

2-3 years relevant experience

Tools

NGSS

CLSS/Curriculum Manager

Grad Funding

Concur

Penn Marketplace

Job description

The University of Pennsylvania is seeking a Graduate Coordinator for History of Art within Penn Arts and Sciences to independently manage the graduate program and the AAMW group, from admissions through graduation, advising students and faculty and maintaining program data across multiple offices.

Based in Philadelphia, this role coordinates curriculum, events, budgets, facilities, immigration processes, and student supervision, requiring initiative and strong communication.