Arts Initiatives Project Coordinator & Liaison

University of Pennsylvania; Pennsylvania; On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Retirement plan

Time off

Flexible work hours

Job summary

University of Pennsylvania is seeking a Project Coordinator for the Vice Provost for the Arts (VPA). The role manages programs and events, coordinates across departments and external partners, and supports essential administrative functions to ensure efficient operation of the VPA.

The successful candidate will demonstrate strong communication, organization, and team collaboration skills, with experience in event planning and a track record of timely, detail‑oriented execution in a fast-paced

Qualifications

• Bachelor's degree and 1–2 years of related experience or equivalent combination.
• Experience planning events or multi-stakeholder programs with keen eye for detail.
• Strong written and verbal communications skills; ability to edit content for reports, web, or marketing materials.

Responsibilities

• Serve as project coordinator for VPA programs and events, from planning to on-site delivery.
• Oversee administrative operations for VPA, including scheduling, travel, contracting, invoicing, and partnerships.
• Manage budgets, timelines, and deliverables; maintain VPA website, social media and design assets.
• Coordinate internal/external communications and respond to inquiries from students, faculty, staff, and partners.
• Organize and analyze program data to inform planning and evaluate impact.
• Develop and implement new systems to improve efficiency and sustainability.

Skills

Project coordination

Communication

Organisation

Team collaboration

Attention to detail

Education

Bachelor's degree

Tools

WordPress

Adobe Suite

Eventbrite

Concur

Teams

Microsoft Office

Job description

University of Pennsylvania is seeking a Project Coordinator for the Vice Provost for the Arts (VPA). The role manages programs and events, coordinates across departments and external partners, and supports essential administrative functions to ensure efficient operation of the VPA.

The successful candidate will demonstrate strong communication, organization, and team collaboration skills, with experience in event planning and a track record of timely, detail‑oriented execution in a fast-paced