Graduate Programs Manager, History of Art

Upenn; Philadelphia (Philadelphia County); Hybrid; USD 33,000 - 43,000; Full time

Job summary

The University of Pennsylvania in Philadelphia seeks a Graduate Coordinator for the History of Art. This role oversees the graduate program and the AAMW group, supporting admissions, milestones, and reporting.

The position manages curriculum, events, and budgets, and serves as a primary liaison to university offices. A bachelor’s degree and 2–3 years of related experience are required, with familiarity with Penn systems preferred.

Qualifications

• Bachelor’s degree and 2-3 years of relevant experience.
• Experience in higher education or academic administration preferred.
• Familiarity with Penn systems such as NGSS, CLSS/Curriculum Manager, Grad Funding, Concur, Penn Marketplace.

Responsibilities

• Independently manage the History of Art and AAMW graduate programs from admissions through graduation.
• Advise graduate students and faculty on policies, deadlines, and resources; liaison to the Graduate Division and other offices.
• Coordinate departmental projects and operations, facilities needs, budgeting, and staff supervision.
• Coordinate curriculum and course administration in NGSS, CLSS/Curriculum Manager, and related systems.
• Plan and coordinate departmental events, travel, lodging, catering, budgets, and expense tracking.
• Coordinate routine purchasing and monitor budgets with SAS Finance.
• Coordinate immigration-related requests with ISSS and other offices.

Skills

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Advising students

Education

Bachelor's degree

Tools

NGSS

CLSS/Curriculum Manager

Grad Funding

Concur

Penn Marketplace

Job description

The University of Pennsylvania in Philadelphia seeks a Graduate Coordinator for the History of Art. This role oversees the graduate program and the AAMW group, supporting admissions, milestones, and reporting.

The position manages curriculum, events, and budgets, and serves as a primary liaison to university offices. A bachelor’s degree and 2–3 years of related experience are required, with familiarity with Penn systems preferred.