Graduate Admissions Administrative Program Lead

OSU Oregon State University; Corvallis (OR); On-site; USD 29,000 - 44,000; Full time

Job summary

Oregon State University (OSU) is seeking an Administrative Program Assistant to support Graduate Admissions Applicant Services. The role focuses on evaluating applications, guiding applicants, and coordinating a student team to ensure seamless, compliant pre‑enrollment processes.

The position reports to the Associate Director within the Office of Admissions and requires strong communication, organization, and adaptability across multiple channels including phone, email, and chat.

Qualifications

• Three years of office experience including two years at full performance level and experience coordinating office procedures.
• Demonstrated ability to think critically while working independently and collaboratively.
• Ability to produce work accurately and efficiently.
• Excellent written and verbal communication skills with administrative and academic constituencies.
• Experience learning new software or business processes quickly.
• Criminal history check required; position designated as critical/security-sensitive per university policy.

Responsibilities

• Evaluate graduate applications for admission.
• Provide applicant support in person, online, and by phone.
• Verify, process, and file official electronic academic documents.
• Lead a team of student workers.
• Ensure live support during standard working hours.
• Support recruitment efforts and collaboration across the unit.

Skills

Office experience

Communication skills

Critical thinking

Team leadership

Education

Tools

Slate CRM

Job description

Oregon State University (OSU) is seeking an Administrative Program Assistant to support Graduate Admissions Applicant Services. The role focuses on evaluating applications, guiding applicants, and coordinating a student team to ensure seamless, compliant pre‑enrollment processes.

The position reports to the Associate Director within the Office of Admissions and requires strong communication, organization, and adaptability across multiple channels including phone, email, and chat.