Graduate Administrative Coordinator, Mechanical & Materials

wpi; Massachusetts; On-site; USD 29,000 - 34,000; Part time

Job summary

Worcester Polytechnic Institute (WPI) seeks a Graduate Administrative Associate to support the Mechanical & Materials Engineering department from admission through graduation for BS/MS, MS, and PhD students.

The role includes payroll processing for hourly students, organizing timesheets, and coordinating ABET materials with faculty and the operations team. Strong Excel/Word/PowerPoint skills and teamwork are essential.

Qualifications

• High school degree or GED is required.
• 3 years of administrative or office experience.
• Excellent communication and computer skills are required.
• Proficiency using Excel, Word, and PowerPoint; willingness to learn new skills.
• Ability to work independently as well as part of a team.

Responsibilities

• Support BS/MS, MS, and PhD students from acceptance through graduation.
• Track graduate student population and provide routine information and ad hoc reports.
• Track PhD qualifying exams, thesis proposals, and defenses; post on WPI Today.
• Coordinate textbook orders and desk copies for faculty and TAs.
• Assist with TA payroll and related forms; manage timesheet approvals.

Skills

Communication skills

Teamwork

Independent work

Education

High School diploma or GED

Tools

Excel

Word

PowerPoint

Job description

Worcester Polytechnic Institute (WPI) seeks a Graduate Administrative Associate to support the Mechanical & Materials Engineering department from admission through graduation for BS/MS, MS, and PhD students.

The role includes payroll processing for hourly students, organizing timesheets, and coordinating ABET materials with faculty and the operations team. Strong Excel/Word/PowerPoint skills and teamwork are essential.