Graduate Administrative Assistant 2

Washington State University; Spokane (WA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Paid sick and vacation leave

Retirement

Deferred compensation

Training and development

Employee tuition waiver

Job summary

Washington State University in Spokane, WA is seeking a Graduate Administrative Assistant 2 to support the College of Nursing. You will report to the Operations Manager and serve as the primary contact for the Advanced Practice and Nursing and Systems Science Departments, providing comprehensive administrative support to the department chair and coordinating departmental programs.

The role requires good judgment, discretion, independence, and collaboration with the chair, program directors, and

Qualifications

• High school diploma or equivalent and 2 years of clerical/administrative experience.
• Experience preparing correspondence, reports, and/or presentations.
• Ability to manage multiple projects and events.
• Experience handling confidential information.
• Strong written and interpersonal communication.

Responsibilities

• Serve as primary contact for departments and coordinate programs.
• Provide comprehensive administrative support to the department chair.
• Coordinate scheduling and travel arrangements.
• Collaborate with chair, program directors, and operations manager.

Skills

MS Office

Excel

Outlook

Word

PowerPoint

Google Docs

Customer service

Communication

Time management

Tools

Workday

Job description

Job Title

105F-YN_CS_NPS - Administrative Assistant 2

Graduate Administrative Assistant 2

Employee Type: Classified Position

Position Summary

As the Graduate Administrative Assistant 2, you will report to the Operations Manager and serve as the primary point of contact for the Advanced Practice and Nursing and Systems Science Departments in the College of Nursing. You will provide comprehensive administrative support to the department chair, coordinate departmental programs, and serve as a liaison between the chair and faculty. This role requires sound judgment, discretion, and the ability to work independently while collaborating closely with the chair, program directors, and the operations manager to fulfill a broad range of responsibilities. In this role, you will exercise delegated authority to coordinate and provide administrative and staff support services during the absence of a supervisor, ensuring continuity of operations and adherence to established policies and procedures.

Location

Spokane, WA 99202

Position Type

Full-time (100% FTE), permanent position. This position is overtime eligible. Position Term: 12 Month. Time Type: Full time.

Salary

Monthly Salary: $3,738 to $4,980 (Steps A-M) | Range 41. Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. Step M is typically a longevity step. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits

• paid sick and vacation leave
• paid holidays
• medical, dental, life and disability insurance package for employees and dependents
• retirement
• deferred compensation
• optional supplemental retirement accounts
• training and development
• employee tuition waiver

For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications

• High school diploma or equivalent AND two (2) years of clerical, office or administrative experience; OR one (1) year of experience as an Administrative Assistant 1; OR equivalent education/experience.
• Experience preparing correspondence, reports, and/or presentations.
• Demonstrated ability to manage multiple projects and events.
• Demonstrated experience effectively handling confidential and sensitive information.
• Demonstrated experience providing exemplary customer service.
• Strong computer skills including familiarity and comfort with using Microsoft Office Excel, Outlook, Word, PowerPoint as well as Google Docs.
• Effective written and interpersonal communication skills.
• Demonstrated ability to work with diverse clientele.
• Ability to maintain positive working relationships with diverse groups.
• Willingness and ability to take on new assignments and learn new skills as required.

Preferred Qualifications

• Experience managing schedules and travel arrangements.
• Experience working in an academic environment.
• Previous experience at Washington State university.
• Experience with Workday Enterprise Management System.
• Five years of increasingly responsible administrative support experience.
• Knowledge of rules and regulations regarding FERPA.

Position Sponsorship Eligibility

Not eligible for work visa sponsorship

Area/College & Department

Washington State University | College of Nursing Department Name: Operations Unit

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Equal Opportunity & Non-Discrimination

Notice of Non-Discrimination In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU's Compliance and Civil Rights, the Department of Education's Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/

WSU encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].

About Washington State University

WSU is Washington's land-grant university with campuses located in Everett, Pullman, Spokane, Tri-Cities, and Vancouver. Additionally, research centers are located throughout the state, extension offices are located in every county in Washington, and online degree programs are offered worldwide. WSU employees promote academic excellence and innovative research that serves the state, nation, and world. With a focus on innovation, excellence, and accountability, continual enhancement of research and educational endeavors are at the core of WSU's strategic priorities. See here for additional information about WSU's statewide locations. View the HRS Benefits website for details on competitive benefits available.