Graduate Admin/Office Assistant

Chapman University; Orange (CA); On-site; USD 20,000 - 29,000; Part time

Job summary

Chapman University in Orange, CA, seeks a Graduate Assistant to provide administrative and operational support across programs and initiatives. The role involves processing expenses, tracking grant funding, supporting events, maintaining website content, and assisting with marketing and outreach efforts.

Under the Center for Undergraduate Excellence, you will help with daily tasks, coordinate logistics for department events (including evenings and weekends), manage files, newsletters, and

Qualifications

• Demonstrated strong organizational skills and attention to detail.

Responsibilities

• Administrative support for daily operations under the Operations Manager.

Skills

Organizational skills

Communication skills

Multitasking

Independent work

Education

Graduate student status

Tools

Excel

Job description

Student Title Classification Information

Is this Role for an Undergrad or Grad Student?

Is this Role for an Undergrad or Grad Student? Grad

Anticipated Pay Range

Anticipated Pay Range $18.00 - $18.00

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

The Center for Undergraduate Excellence is seeking a dedicated, organized, and detail-oriented Graduate Assistant to provide administrative and operational support across a variety of programs and initiatives. In this role, the Graduate Assistant will assist with daily operations, including processing expenses, tracking grant funding, event support, maintaining website content, and supporting marketing and outreach efforts.

Responsibilities

• Administrative Support: Assist the Operations Manager with day-to-day office tasks.
• Event Support: Provide logistical support for department events, such as set up, organizing materials, and assisting during the event, including occasional evenings and weekends.
• Expense Processing: Help with tracking and processing department expenses and reimbursements. Maintain organized and up-to-date electronic files for department records.
• Marketing Support: Maintain CUE webpage, create flyers, digital media, A-frames. Distribute flyers, maintain and place A-frames throughout campus. Create, edit, and distribute monthly electronic newsletters.
• Resource Management: Maintain CUE event resources organized and up-to-date electronic and physical files for department records.
• Other Duties: Perform other administrative tasks as needed to ensure smooth department operations.

Required Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and handle multiple tasks efficiently.
• Experience with Microsoft Office, specifically Excel.

Desired Qualifications

• Experience with Microsoft Office Suite, Adobe Acrobat Pro, Canvas
• Ability to learn and understand support processes and systems
• Previous administrative experience is a plus, but not required.
• Experience working in a collaborative office environment

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.