Government Contracts: Order & Compliance Specialist

spectris; Pompano Beach (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Bonus potential

Job summary

Concurrent Real-Time (CCRT), an HBK Company, seeks an Order Management & Compliance Specialist to own the full order lifecycle from PO receipt to shipment and invoicing, including contract review and regulatory compliance. The role supports Sales Operations in a collaborative, cross-functional environment in the United States.

Requirements include 2+ years in order management or government contracts and US citizenship.

Qualifications

• Bachelor's degree in Business, Supply Chain, Paralegal, or related field.
• 2+ years of order management and contracts/supply chain experience, preferably in defense or aerospace.
• Experience with SAM.gov, DFARS/FAR, or CMMC is a plus.
• U.S. citizenship required.

Responsibilities

• Own SAM.gov registration and renewals in-house.
• Process customer purchase orders: validate against the original quote and enter sales orders into our ERP.
• Perform first-pass review of incoming government contracts, confirming standard vs. prime terms and applying DFARS/FAR clauses, escalating questions to legal.
• Coordinate CMMC Level 2 cybersecurity program requirements, including questionnaires and attestations.
• Structure system cost and BOM in the ERP following order entry, coordinating with Manufacturing.
• Manage supplier-facing portals and procurement requests, including requisitions for non-stock parts and vendor communication on lead times and pricing.
• Track orders from PO through build, flagging supply constraints or lead-time risk.
• Coordinate shipping logistics, documentation, and delivery confirmation.
• Complete Reps & Certs and supplier onboarding documentation for government customers.
• Maintain the sale documentation repository - POs, invoices, quotes, terms, RFQs, and export-control documents.
• Provide order status updates to Sales and customers, and process order amendments.
• Prepare sole-source and price justification documentation, including OEM justification, country-of-origin verification, and redacted invoices when requested.
• Process End-User Agreement (EUA) amendments and contractual exceptions.
• Track DPAS-rated orders and their flow-down obligations.
• Confirm and document TAA-compliant, country-of-origin sourcing on relevant orders.

Skills

Attention to detail

Regulatory compliance

Contract review

Cross-functional coordination

CMMC familiarity

Education

Bachelor's degree or equivalent in Business, Supply Chain, Paralegal, or related field

Job description

Concurrent Real-Time (CCRT), an HBK Company, seeks an Order Management & Compliance Specialist to own the full order lifecycle from PO receipt to shipment and invoicing, including contract review and regulatory compliance. The role supports Sales Operations in a collaborative, cross-functional environment in the United States.

Requirements include 2+ years in order management or government contracts and US citizenship.