Order Management & Compliance Specialist

HBK - Hottinger Brüel & Kjær; Pompano Beach (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

PTO and holidays

Paid paternity leave

401k match up to 4%

Medical and dental plans

Tuition reimbursement

Job summary

HBK - Hottinger Brüel & Kjær’s Concurrent Real-Time (CCRT) division seeks an Order Management & Compliance Specialist in Florida to own the full order lifecycle from PO to shipment and invoicing, including first-pass government contract and compliance reviews. You will ensure SAM.gov registrations, coordinate DFARS/FAR/CMMC compliance, and work closely with Sales, Manufacturing, and suppliers.

US citizenship is required for this position.

Qualifications

• Bachelor's degree or equivalent work experience required
• 2+ years of experience in order management, contracts administration, government contracts, or supply chain/procurement
• Experience with SAM.gov, DFARS/FAR, or CMMC is a strong plus but not required for fast learners

Responsibilities

• Own SAM.gov registration and renewals in-house
• Process customer purchase orders and enter sales orders into ERP
• Review government contracts for standard vs prime terms and apply DFARS/FAR clauses
• Coordinate CMMC Level 2 cybersecurity program requirements
• Structure system cost and BOM in ERP and coordinate with Manufacturing
• Manage supplier portals and procurement requests
• Track orders from PO to delivery and flag lead-time risks
• Coordinate shipping logistics, documentation, and delivery confirmation
• Prepare sole-source and price-justification documentation
• Process EUA amendments and contractual exceptions
• Track DPAS-rated orders and country-of-origin sourcing
• Maintain sale documents repository (POs, invoices, quotes, terms)
• Provide order status updates to Sales and customers

Skills

Attention to detail

Contract review

Cross-functional coordination

SAM.gov knowledge

CMMC awareness

Education

Bachelor's degree or equivalent in Business, Supply Chain, Paralegal, or related field

Job description

The Position

We are currently looking for an Order Management & Compliance Specialist to join our Sales Operations team at Concurrent Real-Time (CCRT), an HBK Company. This role owns the full order lifecycle — from the moment a customer PO lands to the day the system ships and is invoiced — as well as first-pass review of the government contract and compliance requirements that come with nearly every CCRT sale. Once a PO is received, this team takes full ownership: contract review, price justification, supplier coordination, shipment, and customer communication all run through this seat. You'll join a growing team supporting Sales Operations, working closely with our other order management team members.

Given CCRT's concentration in defense and aerospace customers, this role also carries real responsibility for keeping CCRT eligible to do business with the U.S. government — including owning our SAM.gov registration and coordinating our CMMC cybersecurity compliance program.

Must be a US citizen. Unable to hire dual citizens, green card holders, or visa holders for this position.

Primary Responsibilities

• Own SAM.gov registration and renewals in-house
• Process customer purchase orders: validate against the original quote and enter sales orders into our ERP
• Perform first-pass review of incoming government contracts, confirming standard vs. prime terms and applying routine DFARS/FAR clauses, escalating unresolved questions to legal
• Coordinate CMMC Level 2 cybersecurity program requirements, including questionnaires and attestations
• Structure system cost and bill of materials (BOM) in the ERP following order entry, coordinating with Manufacturing
• Manage supplier-facing portals and procurement requests, including requisitions for non-stock parts and vendor communication on lead times and pricing
• Track orders from PO through build, flagging supply constraints or lead-time risk
• Coordinate shipping logistics, documentation, and delivery confirmation
• Complete Reps & Certs and supplier onboarding documentation for government customers
• Maintain the sale documentation repository — POs, invoices, quotes, terms, RFQs, and export-control documents
• Provide order status updates to Sales and customers, and process order amendments
• Prepare sole-source and price justification documentation, including OEM justification, country-of-origin verification, and redacted invoices when requested
• Process End-User Agreement (EUA) amendments and contractual exceptions
• Track DPAS-rated orders and their flow-down obligations
• Confirm and document TAA-compliant, country-of-origin sourcing on relevant orders

Professional Qualifications

You hold a Bachelor's degree in Business, Supply Chain, Paralegal, or a related field, or have equivalent work experience.

2+ years of experience in order management, contracts administration, government contracts, or supply chain/procurement — ideally within a defense or aerospace manufacturing environment. Experience with SAM.gov, DFARS/FAR, or CMMC requirements is a strong plus, though not required if you're a fast learner comfortable with regulatory detail.

Personal Skills

• High attention to detail — this role manages compliance obligations with real legal and contractual consequences
• Administrative diligence for recurring compliance deadlines (SAM.gov is a straightforward annual renewal — the skill is consistency, not deep legal expertise)
• Contract-review framework skills — comfortable mapping customer-specific terms to FAR/DFARS codes and cybersecurity attestations, and building a repeatable review process
• Working understanding of CMMC levels and NIST attestation requirements, and comfort tracking recurring compliance dates
• Growing familiarity with CUI (Controlled Unclassified Information) handling requirements is a plus
• Ability to assemble commercial-item and price-justification documentation on request
• Familiarity with customer Reps & Certs / attestation forms, most of which are highly repeatable across customers
• Strong cross-functional coordination with Sales, Manufacturing, suppliers, and customers
• Process-oriented, comfortable owning an order end-to-end once a PO is received

Compensation

The pay range for this position is $50K to $70K annually plus 10% bonus. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to the individual's qualifications, experience, knowledge, skills, and abilities, as well as physical work location within the state.

Sponsorship

Candidates must be legally authorized to work in the United States on a full-time basis and will not now or in the future require sponsorship for employment visa. Due to the nature of CCRT's work supporting U.S. government and defense programs, this position requires U.S. Citizenship.

Benefit Package

• four weeks of PTO to all new hires and 11 paid holidays.
• Paid Paternity Leave.
• We match up to 4% of your 401k deferrals and you are immediately vested in those funds.
• Our medical and dental plans with the country's top providers are excellent.
• Not to mention we offer tuition reimbursement to employees after six months of employment.

Freedom with responsibility

is the framework for HBK's employees. This allows for a good balance between work and family life and for constant development of professional and personal skills in an international and enjoyable working environment.