Government Admin & Records Support Specialist

Florida; Tallahassee (FL); Vor Ort; USD 40.000 - 52.000; Vollzeit

Zusammenfassung

The Florida Department of State's State Personnel System is seeking an administrative associate to provide operational support to the Federal and State Compliance and Review Section within the Division of Historical Resources.

Responsibilities include monitoring the section's shared email inbox, logging projects, routing submissions, maintaining records, handling mail and calendars, and supporting recruitment reference checks.

Qualifikationen

• At least 1 year of office, data entry or customer service experience.
• Proficiency in standard office software.
• Current resume and cover letter detailing alignment with the posted position.

Aufgaben

• Monitor and organize the section’s shared e-mail inbox, log projects in the project tracking database, and assign submissions to staff.
• Maintain accurate project records and support routing of correspondence and review materials.
• Process and distribute mail, route calls, manage calendars, schedule appointments, and monitor office supplies.
• Maintain filing systems, update data, and prepare spreadsheets.
• Review documents and logs to identify workflow issues and assist process improvements.
• Support recruitment activities by conducting and documenting employment reference checks.

Kenntnisse

Customer service experience

Data entry experience

Attention to detail

Ausbildung

College education or vocational training may substitute for experience

Tools

Office software proficiency

Jobbeschreibung

The Florida Department of State's State Personnel System is seeking an administrative associate to provide operational support to the Federal and State Compliance and Review Section within the Division of Historical Resources.

Responsibilities include monitoring the section's shared email inbox, logging projects, routing submissions, maintaining records, handling mail and calendars, and supporting recruitment reference checks.