Governance & Board Meeting Coordinator

RDV Corporation; Grand Rapids (MI); On-site; USD 42,000 - 66,000; Full time

Job summary

RDV Corporation is seeking a Family Governance Coordinator to provide administrative, meeting, project, and documentation support to the Senior Manager, Family Governance. You will coordinate Family Entity Board, Committee, and Task Force meeting logistics and prepare meeting materials.

The ideal candidate is highly organized, discreet, and service oriented, with experience handling confidential information and maintaining timelines.

Qualifications

• Bachelor’s degree or paralegal/admin certificate, or a minimum of three to five years of administrative experience.
• Must handle confidential information with integrity and discretion.
• Demonstrates high ethics and dedication to the organization’s mission.
• Exposure to governance, board, or highly confidential environments preferred.
• Ability to learn governance processes and documentation standards.
• Excellent writing and organizational skills.
• Strong interpersonal and written/oral communication abilities.

Responsibilities

• Coordinate Board, Committee, and Task Force meeting logistics including scheduling, room setup, catering, tech, travel, and materials.
• Prepare and organize meeting materials, presentations, notes, minutes, and related documents.
• Track follow-ups, attendance, approvals, signatures, and distributions.
• Summarize background information to support talking points for Chairs.
• Manage calendar invites and teleconference needs; coordinate offsite travel.
• Support governance projects and document control with deadlines.
• Maintain files and manage data requiring approvals or signatures.
• Assist with special governance-related initiatives as needed.

Skills

Judgement

Integrity

Discretion

Communication

Collaboration

Education

Bachelor’s degree or paralegal/admin cert

3–5 years admin experience

Tools

Microsoft Word

Outlook

Excel

Adobe

PowerPoint

Canva

Google

Job description

RDV Corporation is seeking a Family Governance Coordinator to provide administrative, meeting, project, and documentation support to the Senior Manager, Family Governance. You will coordinate Family Entity Board, Committee, and Task Force meeting logistics and prepare meeting materials.

The ideal candidate is highly organized, discreet, and service oriented, with experience handling confidential information and maintaining timelines.