Board & Executive Support Specialist

VNA of the Treasure Coast; Vero Beach (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

Paid time off

Health insurance

Dental/vision insurance

Life insurance

403b retirement plan

Tuition reimbursement

CEU credits

Employee Assistance Plan (EAP)

Discounts

Job summary

VNA of the Treasure Coast is seeking a Governance & Executive Support Coordinator to provide organized, technology-enabled administrative and governance support to the organization’s Boards and committees. You will coordinate meetings, records, communications, and follow-up activities, ensuring confidentiality and professional management.

The role requires strong judgment, discretion, and the ability to support multiple boards and committees, including minutes, logistics, and secure

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Minimum of two years of progressively responsible administrative, executive support, governance, or related experience.
• Demonstrated technology proficiency and ability to learn and use new systems.

Responsibilities

• Coordinate the full administrative lifecycle of meetings: calendars, logistics, locations, virtual/hybrid setups, agendas, materials, reminders, and distribution of information.
• Prepare clear, accurate minutes for board and committee meetings, documenting decisions and follow-ups.
• Maintain confidential governance records, including minutes, bylaws, resolutions, and official documents.
• Communicate professionally with board chairs, members, and leaders about meetings, deadlines and materials.
• Track action items and provide reminders to ensure timely completion.
• Coordinate annual board meetings and special governance events with logistics and materials.
• Maintain board member records: contacts, terms, attendance, orientation, and education.

Skills

Administrative support

Governance/board support

Technology proficiency

Education

High school diploma or equivalent

Associate degree in business administration or related field

Job description

VNA of the Treasure Coast is seeking a Governance & Executive Support Coordinator to provide organized, technology-enabled administrative and governance support to the organization’s Boards and committees. You will coordinate meetings, records, communications, and follow-up activities, ensuring confidentiality and professional management.

The role requires strong judgment, discretion, and the ability to support multiple boards and committees, including minutes, logistics, and secure