Governance Admin Coordinator & Bookkeeping

Yasama Nation; Toppenish (WA); On-site; USD 21,000 - 28,000; Full time

Job summary

Yakama Nation is seeking an Administrative Coordinator for the General Council. This full-time on-site role handles bookkeeping, meeting coordination, and annual trip logistics, with duties extending to preparing reports and minutes, maintaining records, and supporting executives and staff.

Flexibility for new tasks and responsibilities is expected. The position requires familiarity with General Council operations, strong organization, and confidentiality in handling sensitive information, along

Qualifications

• Minimum of two years progressively responsible secretarial or general office work experience or a combination of education and work experience totaling three years relative to job requirements that demonstrates the ability to perform the work.
• Must be of good moral character.
• Must possess a valid Washington State Driver's License with the ability to obtain a Yakama Nation Driving permit.
• Required to pass a pre-employment drug test.

Responsibilities

• Provide accurate bookkeeping service for the program; verify, allocate and post transactions to the appropriate subsidiary accounts.
• Assist in maintaining time and attendance reports. Maintain program personnel files confidentially.
• Maintains and monitors office activities through direction of General Council Executive Board and Administrative Executive Assistant.
• Prepares General Council notices and distributes to the Nation's membership.
• Prepare office supply orders and monitor inventory to ensure adequate supplies are maintained.
• Prepare historical expense records as needed.
• Process purchase orders, travel advances/close outs and journal entries promptly and accurately.
• Accurately scan documents to electronically transfer into the office filing system (Laserfiche).
• Add new information to file records, create new ones and archive as instructed.
• As needed, may exercise independent judgment, and make technical decisions in accordance with existing administrative policies and procedures.
• Composes and prepares correspondence for final approval and signature.
• Assists in preparation of reports from rough drafts that may include graphs or illustrations.
• Maintains a log of motions and resolutions.
• Assist with transcribing minutes as needed of General Council meetings.
• Maintain a log of all requests, minutes, motions, resolutions and or any other documents.
• Assist with administrative duties for the Code of Ethics.
• Maintain and clean storage areas for perishable traditional foods, canned food, pots and pans, cooking equipment, etc.
• Ability to purchase traditional foods from the general membership and keep inventory.
• May be assigned new projects and tasks not included in the description, or to assist other General Council staff as requested by supervisor ensuring the efficient and effective functioning of the work unit.

Job description

Yakama Nation is seeking an Administrative Coordinator for the General Council. This full-time on-site role handles bookkeeping, meeting coordination, and annual trip logistics, with duties extending to preparing reports and minutes, maintaining records, and supporting executives and staff.

Flexibility for new tasks and responsibilities is expected. The position requires familiarity with General Council operations, strong organization, and confidentiality in handling sensitive information, along