GMP Lab Operations & Inventory Specialist

Actalent; Emeryville (CA); On-site; USD 100,289,000 - 108,886,000; Full time

Benefits offered by this job

Medical/dental/vision

401(k) Plan

Life Insurance

Disability Insurance

HSA

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Actalent in Emeryville, CA is seeking a Lab Operations Specialist to coordinate inventory flow, storage, and handling of materials in a GMP- or regulated-lab setting. You will partner with Manufacturing Operations, QA, and other teams to ship, receive, and track materials, while ensuring compliance and accurate records.

The role emphasizes cycle counts, SOP maintenance, KPI tracking, and support for process improvements.

Qualifications

• Minimum of 5 years of experience in lab management.
• Hands-on experience with lab operations and lab equipment in a GMP or similarly regulated environment.
• Ability to write clear, accurate, and compliant Standard Operating Procedures (SOPs).
• Strong understanding of ERP systems and inventory transactions.
• Strong computer skills, including proficiency with Microsoft Excel.

Responsibilities

• Collaborate with cross-functional teams, including Manufacturing Operations, Donor Center, and Quality Assurance, to receive, inspect, release, store, monitor, and issue materials internally, and to ship finished goods to customers.
• Ensure the final disposition of materials and finished goods follows established processes, procedures, and quality standards.
• Schedule and perform cycle count activities, ensuring all counts are completed accurately and on time.
• Investigate and troubleshoot inventory discrepancies identified during cycle counts, and update designated metric reports accordingly.
• Monitor storage space availability within the area and recommend improvements to optimize space utilization.
• Participate in reviewing and updating material handling Standard Operating Procedures (SOPs) and company guidelines.
• Assist with the development and maintenance of metrics for Manufacturing Operations to track performance and efficiency.
• Support training of existing and new employees and participate in recruitment activities for new material handlers when requested.
• Comply with company policies and adhere to all safety requirements when handling materials and working in designated areas.
• Ensure equipment is maintained to high operational standards and promptly report any discrepancies or issues to leadership.
• Support management in continuous improvement initiatives aimed at optimizing and increasing the efficiency of material handling operations.
• Participate in special projects and perform other related duties as required.
• Perform responsibilities using appropriate Personal Protective Equipment (PPE) when required.
• Proactively carry out material handling activities, including shipping and receiving, inspection, tagging, and packaging of materials, discarding boxes appropriately, and maintaining the shipping area.
• Pick, pull, and package materials prior to internal issuance and/or off-site shipping.
• Handle finished goods under cryo-frozen conditions in accordance with established procedures.
• Apply basic inventory management principles, including FIFO and Kanban, to ensure proper material flow and control.
• Perform quality control inspections for incoming raw materials in line with applicable procedures.

Skills

Lab management

GMP/regulatory environment

SOP writing

ERP systems

Excel

Inventory control

Tools

ERP systems

Pivot tables in Excel

Job description

Actalent in Emeryville, CA is seeking a Lab Operations Specialist to coordinate inventory flow, storage, and handling of materials in a GMP- or regulated-lab setting. You will partner with Manufacturing Operations, QA, and other teams to ship, receive, and track materials, while ensuring compliance and accurate records.

The role emphasizes cycle counts, SOP maintenance, KPI tracking, and support for process improvements.