GME Residency Programs Operations Specialist

University of Rochester; United States; On-site; USD 57,000 - 79,000; Full time

Job summary

The University of Rochester, located in Rochester, NY, seeks an experienced administrator to support GME trainee programs. The role focuses on appointment processing, onboarding, data management, and regulatory compliance within Human Resources and related departments.

Responsibilities include managing J-1 visa sponsorship, maintaining accurate records in Workday and MedHub, and driving process improvements across enterprise systems while upholding university policies and confidentiality.

Qualifications

• Bachelor's degree and 3 years of administrative experience.
• Experience coordinating complex administrative and operational processes.
• Proficiency in HR management systems.
• Strong leadership and project management skills.
• Advanced Excel skills preferred.
• Experience with Workday, MedHub, or similar enterprise systems.
• Experience with enterprise databases and Microsoft 365 preferred.

Responsibilities

• Oversees appointment processes for GME trainees and ensures compliance.
• Manages onboarding, orientation, and HR operations for trainees.
• Maintains trainee data in enterprise systems and reports.
• Ensures regulatory compliance and SOPs; supports process improvements.
• Coordinates J-1 Exchange Visitor sponsorship and regulatory reporting.
• Provides operational support and participates in special projects.

Skills

HR management systems

Leadership

Excel

Organizational skills

Communication skills

Enterprise databases

Microsoft 365

Workday/MedHub

Education

Bachelor's degree and 3 years of administrative experience

Job description

The University of Rochester, located in Rochester, NY, seeks an experienced administrator to support GME trainee programs. The role focuses on appointment processing, onboarding, data management, and regulatory compliance within Human Resources and related departments.

Responsibilities include managing J-1 visa sponsorship, maintaining accurate records in Workday and MedHub, and driving process improvements across enterprise systems while upholding university policies and confidentiality.