GME Residency & Fellowship Program Administrator

Geisinger; Wilkes-Barre (Luzerne County); On-site; USD 75,000 - 110,000; Full time

Job summary

Geisinger seeks an experienced residency/fellowship program administrator to oversee accreditation, site visit preparation, and ongoing compliance within the Graduate Medical Education office.

You will manage data systems, coordinate recruitment, budgeting, policy development, and collaborate with clinic managers to align educational activities with organizational objectives. This role requires independent oversight and effective communication of policies to residents and fellows.

Qualifications

• Relevant experience may be a combination of related work experience and degree obtained (Associate's Degree = 2 years; Bachelor's Degree = 4 years).
• Experience with accreditation processes and site visit preparation is preferred.
• Strong communication and collaboration with program leadership and residents.

Responsibilities

• Oversee accreditation activities, site visit prep and execution.
• Serve as system administrator for residency/fellow data management system.
• Manage residency/fellow recruitment processes and policy interpretation.
• Budget management and financial reconciliations in collaboration with GME leadership.
• Track resident/fellow logs, evaluations, and duty hours; coordinate examinations.
• Act as liaison for residents/fellows and program leadership.
• Implement and evaluate day-to-day residency/fellowship program activities.

Skills

Accreditation standards

Leadership

Policy communication

Interdepartmental collaboration

Education

Associate's Degree

Bachelor's Degree

Tools

Data management system

Job description

• Partners withother members of leadershipto ensure continued program accreditation
• Responsible for the continued oversight of accreditation, site visit preparation and execution
• Serves as the system administrator of the residency/fellow data management system involvingevaluations, duty hours, resident/fellow files and portfolios, call schedules, competency verification process, on and off boarding, rotation schedules, policy and procedures and curriculum updates
• Creates and maintains system to comply with national accreditation requirements and requirements set by Graduate Medical Education
• Oversees the residency/fellowship recruitment process including preparation for and execution of application review, interview days, and selection of candidates through NRMP, CODA, etc.
• Manages and audits program budgets, resident/fellow CME budgets and financial reconciliations in accordance with the Geisinger Travel and Business Expense Policy in collaboration with Program Director and GME leadership
• Tracks residency and fellowship procedure and case logs
• Serves as proctor for resident/fellow Intraining-Examinations
• Member of the Graduate Medical Education Network and applicable program specialty organizations
• Works collaboratively with office and clinic managers in areas of residency and fellowship education and clinical intersection
• Procures, updates, assigns and instructs residents and fellows of technological initiatives expected of their positions
• Participates in the formulation of program policies and goals; communicates and interprets policies, procedures and regulations to resident/fellows
• Acts as a liaison for residents/fellows, program leadership and GME office
• Independently implement, administer, and evaluate the day-to-day activities of the residency/fellowship program by identifying and executing responsibilities, making recommendations that impact policies, program standards and ensuring compliance and follow-up as needed

Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job. *Relevant experience may be a combination of related work experience and degree obtained (Associate’s Degree = 2 years; Bachelor’s Degree = 4 years).