GME Coordinator

Tenet Healthcare; Worcester (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Tenet Healthcare in Worcester, MA seeks a proactive GME Program Coordinator to lead and manage the residency/fellowship program operations, ensuring compliance with ACGME standards and university policies.

This role requires strong leadership, excellent written and spoken communication, and the ability to manage calendars, data, and regulatory documents. The successful candidate will collaborate with GME leadership to drive program quality and coordinate accreditation activities.

Qualifications

• Strong leadership and personnel management.
• Excellent organizational and communication skills.
• Experience with Microsoft Office.
• Ability to set priorities and meet deadlines.
• Decisive and able to escalate issues when needed.
• Establishing and maintaining cooperative working relationships.

Responsibilities

• Lead the administrative operations of the GME residency/fellowship program.
• Oversee daily operations of the program and collaborate with other GME staff.
• Serve as liaison with learners, faculty and the ACGME.
• Coordinate didactic conferences and Grand Rounds to support curriculum.
• Guide residents/fellows on policies and GME matters.
• Prepare for site visits and manage accreditation documentation.

Skills

Leadership

Org skills

Communication

MS Office

Prioritization

Decision-making

Relationship building

Tools

RMS

Job description

Job Duties

• Serves as the lead administrative person for the GME residency/fellowship program.
• Manages and oversees the daily operations and activities of the GME residency/fellowship program(s) and may be in conjunction with other levels of GME Program Coordinators/Administrators.
• Functions as an important liaison with learners, faculty and other staff members, and the ACGME.
• Collaborates with the GME Program Director and or program leadership members to design, implement, and manage the administrative/academic operations of the program(s).
• Manage and oversee educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program's curriculum and adhere to ACGME requirements.
• Provides guidance to residents/fellows on program and GME policies, and non-clinical aspects of the program.
• Creates, reviews, and maintain policies and procedures in accordance with university and accrediting agency standards to ensure compliance.
• Interprets policies and procedures for faculty, staff, resident and fellows.
• Advise and consult on issues or inquiries from residents/fellows, faculty, staff and department chairs.
• Manage confidential and critical materials, issues and communications.
• Act as liaison between the Program Director and a full range of internal and external offices and individuals.
• Manage the Residency Management System (RMS) for the program, including maintaining resident/fellow demographics data; resident/fellow schedules, importing program and rotation goals and objectives; conferences attendance tracking; and ensuring timely completion of work hour reports.
• Develop initiatives to address program weaknesses in coordination with the Program Director, the Program Evaluation Committee, and other leadership team members.
• Analyze data and trends regarding accreditation and program management to implement initiatives to address program quality improvement.
• Design program evaluations, in coordination with the Program Director and the Clinical Competency Committee, that measure resident/fellow performance, faculty performance, educational content of rotations, and the program, ensuring these are written in competency-based language, as necessary.
• Manage the evaluation process for the program in the RMS and ensure timely completion by evaluators.
• Manage and coordinate accreditation activities, including preparation of ACGME site visit, self-study and other documentation.
• Along with Program Director, help prepare program, faculty, and residents/fellows for site visit; arrange meeting rooms; ensure required documents are available to site visitor as requested; and serve as key participant in the site visit.
• Work with the GME Office to schedule program Internal Reviews, prepare Internal Review documents, and participate in review meetings.
• Develop and oversee the resident/fellow recruitment and selection process and appointment process for incoming trainees in coordination with policies and procedures provided by the GME Office.
• Maintains compliance of program letters of agreement (PLA) for all required activities and ensures agreements are revised and maintained in accordance with ACGME and SVH GME requirements.
• Track, document, report, and analyze data/trends on educational activities for residents, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with the policies and procedures of the Office of Graduate Medical Education (GME).
• Maintains working relationships with the Office of GME to remain compliant with all necessary requirements for all residents/fellows, visiting residents, and faculty.
• Coordinates, organizes, and schedules GME program events including recruitment, orientation, graduation, retreats, conferences and various meetings.
• Prepares and distributes materials for conferences and lectures.
• Reads literature and attends conferences to keep abreast of relevant accreditation trends and developments related to program.
• Represents the program at local, state, and national meetings and conferences.
• Collaborates with colleagues within and outside the university, becomes active in related national organizations (e.g., specialty associations, TAGME).
• Delivers guidance and mentors other levels of GME Program Coordinators and GME Program Directors.
• Assists with planning and delivery of institution-level Program Coordinator development and related activities.
• Other Duties: Performs other duties as assigned.

Knowledge, Skills & Abilities

Work as a GME Program Coordinator includes:

• Skills in leadership and personnel management.
• Good organizational skills.
• Excellent oral and written communications skills.
• Experience with Microsoft Office.
• Setting priorities and organizing work to meet strict deadlines.
• Making decisions independently on a variety of complex matters and escalating issues when needed.
• Establishing and maintaining cooperative working relationships with those contacted