Program Administrator Graduate Medical Education

Geisinger; Danville (PA); On-site; USD 60,000 - 85,000; Full time

Job summary

Geisinger in Pennsylvania seeks a Residency/Fellowship Program Administrator to oversee accreditation, site visit prep, and to manage the residency data system, including evaluations, duty hours, and portfolios. The role also coordinates recruitment and NRMP-related activities and supports budget management for the program.

You will work with GME leadership and program directors to implement policies, track logs, and ensure compliance with national requirements.

Qualifications

• Experience with accreditation processes and site visit preparation.
• Familiarity with Graduate Medical Education policies and procedures.

Responsibilities

• Oversee accreditation and site visit preparation and execution.
• Administer the residency/fellow data management system including evaluations, duty hours, and portfolios.
• Coordinate residency/fellow recruitment and NRMP/CODA processes.
• Manage program budgets and resident CME budgets along with financial reconciliations.
• Track residency and fellowship procedure and case logs.
• Proctor In-Training Examinations for residents/fellows.
• Collaborate with GME leadership, program directors, and clinic managers.

Skills

Accreditation management

Budget management

Data management

GME knowledge

Policy communication

Liaison duties

Program administration

Recruitment oversight

Education

Associate’s Degree

Bachelor’s Degree

Tools

Residency data system

Job description

• Partners withother members of leadershipto ensure continued program accreditation
• Responsible for the continued oversight of accreditation, site visit preparation and execution
• Serves as the system administrator of the residency/fellow data management system involvingevaluations, duty hours, resident/fellow files and portfolios, call schedules, competency verification process, on and off boarding, rotation schedules, policy and procedures and curriculum updates
• Creates and maintains system to comply with national accreditation requirements and requirements set by Graduate Medical Education
• Oversees the residency/fellowship recruitment process including preparation for and execution of application review, interview days, and selection of candidates through NRMP, CODA, etc.
• Manages and audits program budgets, resident/fellow CME budgets and financial reconciliations in accordance with the Geisinger Travel and Business Expense Policy in collaboration with Program Director and GME leadership
• Tracks residency and fellowship procedure and case logs
• Serves as proctor for resident/fellow Intraining-Examinations
• Member of the Graduate Medical Education Network and applicable program specialty organizations
• Works collaboratively with office and clinic managers in areas of residency and fellowship education and clinical intersection
• Procures, updates, assigns and instructs residents and fellows of technological initiatives expected of their positions
• Participates in the formulation of program policies and goals; communicates and interprets policies, procedures and regulations to resident/fellows
• Acts as a liaison for residents/fellows, program leadership and GME office
• Independently implement, administer, and evaluate the day-to-day activities of the residency/fellowship program by identifying and executing responsibilities, making recommendations that impact policies, program standards and ensuring compliance and follow-up as needed

Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job. *Relevant experience may be a combination of related work experience and degree obtained (Associate’s Degree = 2 years; Bachelor’s Degree = 4 years).